Edit files on 3rd-party storage systems

As an administrator, you can let users in your organization edit Google Docs, Sheets, and Slides (Google files) stored on 3rd-party storage systems, such as Box. 

To enable editing and collaboration, Google caches files stored on 3rd-party servers for 30 days. While files are being cached, their content is subject to Google’s terms. Google files stored on 3rd-party servers are subject to the terms of the 3rd party. 

In addition, Google files stored on 3rd-party servers can be managed, controlled, removed, and exported only through the 3rd-party provider's controls. Google Drive file-management controls, including access control, data location commitments, data loss prevention (DLP), vault retention policies, and Drive API access are not available to Google files stored on 3rd-party servers. 

Let users edit Google files on Box

  1. In the Box admin console, enable the Box for G Suite integration. Learn how to enable the integration.
  2. Verify that G Suite sharing settings let users receive files from users outside whitelisted domains:
    1. Sign in to your Google Admin console.

      Sign in using your administrator account (does not end in @gmail.com).

    2. From the Admin console Home page, go to Appsand thenG Suiteand thenDrive and Docs.
    3. Click Sharing settings.
    4. If you want to turn on this feature for only some users, on the left, select an organizational unit. Otherwise, it applies to everyone.

      You can only select an organizational unit for this feature if you have G Suite Enterprise, Business, Education, Nonprofits, or Drive Enterprise edition. (Compare G Suite editions.)

    5. In the Sharing outside your organization section, check the Allow users in your organization to receive files from users outside of whitelisted domains box.
    6. Click Save.

User account requirements

  • If your organization has a paid account with the storage provider, each user must be signed in with a G Suite account.

  • The email addresses associated with a user's storage provider account and G Suite account must match. To ensure that addresses match, add the email addresses associated with your users' storage provider accounts as email aliases of their G Suite accounts. Learn how to add aliases in the Admin console.

Additional resources

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