Edit files on 3rd-party storage systems
As an administrator, you can let users in your organization edit Google Docs, Sheets, and Slides (Google files) stored on 3rd-party storage systems, such as Box.
To enable editing and collaboration, Google caches files stored on 3rd-party servers for 30 days. While files are being cached, their content is subject to Google’s terms. Google files stored on 3rd-party servers are subject to the terms of the 3rd party.
In addition, Google files stored on 3rd-party servers can be managed, controlled, removed, and exported only through the 3rd-party provider's controls. Google Drive file-management controls, including access control, data location commitments, data loss prevention (DLP), vault retention policies, and Drive API access are not available to Google files stored on 3rd-party servers.
Let users edit Google files on Box
- In the Box admin console, enable the Box for G Suite integration. Learn how to enable the integration.
- Verify that G Suite sharing settings let users receive files from users outside whitelisted domains:
From the Admin console Home page, go to AppsG SuiteDrive and Docs.
- Click Sharing settings.
You can select an organizational unit or group for this feature only if you have G Suite Enterprise, Business, Education, Nonprofits, or Drive Enterprise edition. (Compare G Suite editions.)
- In the Sharing outside your organization section, check the Allow users in your organization to receive files from users outside of whitelisted domains box.
- Click Save.
User account requirements
If your organization has a paid account with the storage provider, each user must be signed in with a G Suite account.
The email addresses associated with a user's storage provider account and G Suite account must match. To ensure that addresses match, add the email addresses associated with your users' storage provider accounts as email aliases of their G Suite accounts. Learn how to add aliases in the Admin console.