Archive or unarchive a user

You can archive or unarchive users individually or in bulk. Read Manage former employees and their data.

Manage archiving individually

You can archive a single user on the Users page or on that individual user’s page.

On the Users page

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. Point your cursor at the entry for the user.
4. Click More  Archive user or Unarchive user.
5. Click Archive or Unarchive to confirm.

On an individual user's page

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. Click the user’s name.
4. In the box on the left, click More  Archive user or Unarchive user.
5. Click Archive or Unarchive to confirm.

Manage archiving in bulk

You can archive or unarchive users in bulk using a CSV file or the Admin SDK APIs.

Use a CSV file

To archive or unarchive multiple users using a CSV file, follow the directions in Add several users at once.

In the downloaded CSV template, in the New Status [Upload Only] column, enter Archived to archive a user, or Active to unarchive a user.

Use the Admin SDK APIs

To archive or unarchive multiple users using the Admin SDK APIs, follow the directions on the Users: update page. Set the archived boolean variable to True or False for each user as appropriate.