Update group details

This page is for administrators. To manage groups for your own account, visit Google Groups help.

As a Groups administrator, you can update details about any group in your organization, whether or not you created the group. This information includes group names, email addresses, descriptions, aliases, members, and access settings.

Where can I do this? You can update many group settings in either your Admin console or Google Groups. In Google Groups, you can also set additional options such as for moderated discussions or Collaborative Inboxes. 

Rename a group

Using the Admin console

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. On the left, click Rename Group.
  5. Enter a new name.
  6. Click Save.

Change a group’s email address, description, or alias

Using the Admin console

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. Click Group information.
  5. To edit group information, click Edit Edit in the upper right across from Group details or Aliases. Learn more about editing email aliases

Update more settings at Google Groups

Using Google Groups

Requires turning on Groups for Business.

At Google Groups, you can update the following settings, many of which aren't available in your Admin console:

  • General—Group name, email address, and other basic settings you can make in the Admin console. Plus features like a welcome message or making the group a Collaborative Inbox.
  • Member privacy—What personal identification members must supply or display, or who can contact group owners.
  • Posting policies—Who can post or attach files, a default sender address for the group, whether messages are moderated, posting restrictions for new members, and much more.
  • Email options—Adding an email footer to messages sent from the group, auto-replies to incoming messages, and more.
  • Member moderation—Who can add or remove members, or create custom roles or permissions for the group.

Get steps and details at the Learning Center: Update a group’s settings

Change access settings

Using the Admin console

As an administrator, you can edit group access settings in the Admin console. Access settings control what group members can do in a group, based on their role and your organization's sharing options.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group.
  4. Click Settings to review the settings for group members.
  5. Scroll down on the page to see who can join the group and whether external members are allowed. 
  6. In the upper right corner of the Access type section, click Edit "".
  7. In the Access type section, click the table cells to change access settings. If the settings have been customized, click one of the other options at the top of the page to see preconfigured settings, such as Public and Restricted.



    Access type

    Select a preconfigured access type or choose settings manually:

    • Public—Open to anyone in your organization. Depending on your settings, it can also be open to people outside your organization. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
    • Team—Open to a specific team in your organization. Select this setting to create a group for a specific internal department or team.
    • Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
    • Restricted—A private group setting for employees who share private or sensitive information.
    • Custom—Shows that settings have been manually configured.

    Access settings

    Choose settings for each category of users. These settings form the basis of what people are allowed to do in the group. However, you can also set role-based permissions for the group in Google Groups, groups.google.com. Learn about group roles.

    Note: The External category includes anyone outside your organization. External people can be group members or non-members.

    • Contact owners—Who is allowed to email group owners directly.
    • View members—Who is allowed to view group members.
    • View conversations—Who is allowed to view conversations posted in the group. Non-members outside your organization (External) can only view conversations if Groups for Business sharing options are set to Public on the Internet.
    • Publish posts—Who is allowed to publish messages to the group. 

    Membership settings

    Choose whether group members who have the owner, manager, or member role can add people to the group directly, invite people to join the group, and approve requests to join the group.

    Who can join the group

    Choose how to add people to the group:

    • Anyone in the organization can ask—People in the organization must ask and then be approved before they can join the group
    • Anyone in the organization can join—People in the organization can add themselves to the group directly
    • Only invited users—People can join the group only if they’re invited 

    Allow members outside your organization

    Turn this setting off to prevent external people from being added to the group. Or turn the setting on to allow external people in the group.

    Note: If you’re an administrator for Google Groups, you can always add external people to groups in the Google Admin console, regardless of the external membership setting.


    • To remove access, click cells that have check marks.
    • To add access, click cells that are empty.
    • Light-shaded cells can't be changed.
    • Dark-shaded cells can be changed.
  8. Click Save.


Was this helpful?
How can we improve it?

Need more help?

Sign in for additional support options to quickly solve your issue