Shared drives limits

Observe these technical limitations when migrating data or organizing content.

Maximum items in a single shared drive

A shared drive can contain a maximum of 400,000 files and folders.

We recommend that shared drives include less than this limit. Users of shared drives with too many files can have difficulty organizing and navigating the content. For example, users might simply bookmark individual files or ignore the majority of the content.

Maximum uploads per day

Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB will be blocked from uploading additional files that day. Uploads that are in progress will complete. The maximum individual file size that you can upload or synchronize is 5 TB.

Folder hierarchy depth

A single shared drive can nest up to 20 subfolders, but we don’t recommend creating shared drives with a folder structure that complex. Shared drives function, but users can have difficulty with organizing and navigating the content. 

Instead of a complex hierarchy of folders, consider organizing content into multiple shared drives.

Shared drive membership

A shared drive can include a large number of individual and Google Groups members. 

  • Limit for individuals and groups directly added as members: 600
    Note: A group and an individual are both counted as one member against the limit.
  • Total limit of individuals (direct members or indirect members due to Google Groups membership): 50,000
    Note: An individual who is a member of several groups that are added as direct members of the shared drive still only count as a single individual.
  • When adding members to a group in Google Groups, the shared drive is usually displayed quickly for new members. However, in rare situations, a shared drive might not appear for up to 24 hours. If a shared drive does not appear after 24 hours, contact G Suite support.

To avoid exceeding these limits, large organizations should:

  • Manage shared drive membership at the Google Groups level instead of the individual user level.
  • Ensure that shared drives are organized around specific projects, rather than general purpose file storage.

Hidden shared drives count toward maximum limits

If a user hides a shared drive, the files, folders, and members in the shared drive still count toward all of the limits above. Learn more about hiding a shared drive.

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