The actions you can take on shared drives and their files depend on your access level for the shared drive, your subscription type, and your administrator privileges.
To work with files on shared drives, users must have the appropriate access levels.
|View shared drives, files, and folders||✔||✔||✔||✔||✔|
|Comment on files in shared drives||✔||✔||✔||✔||✘|
|Make, approve, and reject edits in files||✔||✔||✔||✘||✘|
|Create and upload files and create folders in shared drives||✔||✔||✔||✘||✘|
|Add people and groups to specific files in shared drives||✔||✔||✔||✘||✘|
|Add people and groups to specific folders in shared drives||✔||✘||✘||✘||✘|
|Move files and folders from a shared drive to My Drive||✔||✘||✘||✘||✘|
|Move files and folders within a shared drive||✔||✔||✘||✘||✘|
|Move files and folders from one shared drive to another shared drive||✔||✘||✘||✘||✘|
|Move shared drive files and folders into the trash||✔||✔||✘||✘||✘|
|Permanently delete files and folders in the trash||✔||✘||✘||✘||✘|
|Restore files and folders from trash (up to 30 days)||✔||✔||✔||✘||✘|
* Default role for new members.
** Note: You may also see the Contributor role called Editor at the individual file level. Contributor access provides read-only access to files in Google Drive for desktop or files in the Chrome OS Files app. For example, if you share an Excel file in a shared drive with a user who opens the file in Drive for desktop, the user can only view and not edit the file. To allow users to create, upload, and edit files in a shared drive in Drive for desktop and Chrome OS, give the user Content manager or Manager access to the shared drive.
Requests for access to files in shared drives go to the file creator if they still have edit access to the file, whether or not they are a member of the shared drive. Managers will receive the request instead of the file creator when the creator no longer has edit permissions to the file.
Google account needed to become a member of a shared drive.—You can share files and folders with visitors without Google accounts by following these instructions. To be a member of a shared drive, an invited user must have an email address associated with a Google account.
|Add or remove people to or from shared drives||✔||✘||✘||✘||✘|
|Delete a shared drive||✔||✘||✘||✘||✘|
Shared drive privileges for Frontline, Business Starter, G Suite Basic, and Cloud Identity Free users depend on whether the shared drive is located inside or outside their organization.
Access to shared drives inside an organization
Access to shared drives outside an organization
An administrator with the Drive and Docs Settings privilege can perform all of the following shared drive management tasks in your organization:
- Turn shared drive creation on or off for your organization. Learn more
- View and manage the shared drives in your organization. Learn more
- Add and remove the people who can access a particular shared drive. Learn more
- Control sharing of shared drives content. Learn more
- Migrate content to a shared drive. Learn more