Shared drives access levels
Users with G Suite Basic have limited access in some situations. To learn more, see G Suite Basic edition user privileges.
To manage shared drives and their contents, users must have the appropriate access levels.
|View shared drives and files||✔||✔||✔||✔||✔|
|Comment on files in shared drives||✔||✔||✔||✔||✘|
|Make, approve, and reject edits in files||✔||✔||✔||✘||✘|
|Create and upload files and create folders in shared drives||✔||✔||✔||✘||✘|
|Add people to specific files in shared drives||✔||✔||✔||✘||✘|
|Move files and folders within a shared drive||✔||✔||✘||✘||✘|
|Move files from one shared drive to another shared drive||✔||✘||✘||✘||✘|
|Move shared drive files into the trash||✔||✔||✘||✘||✘|
|Permanently delete files in the trash||✔||✘||✘||✘||✘|
|Restore files from trash (up to 30 days)||✔||✔||✔||✘||✘|
|Add or remove people to or from shared drives||✔||✘||✘||✘||✘|
|Modify shared drive settings||✔||✘||✘||✘||✘|
|Delete a shared drive||✔||✘||✘||✘||✘|
* Default role for new members.
** Contributor access provides read-only access to files in Drive File Stream or files in the Chrome OS Files app. Assign the Content manager access level for users who need to edit files in Drive File Stream or on Chrome OS.
Requests for access to files in shared drives—Requests for access to shared drive files go only to the file creator. If the file creator is no longer a member of a shared drive, the request will be sent to the shared drive Managers.
Shared drive privileges for G Suite Basic edition users depend on whether the shared drive is located inside or outside their organization.
Access to shared drives inside an organization
Access to shared drives outside an organization
To manage shared drives for your organization, you must be a G Suite administrator with the Drive and Docs privilege.
This privilege lets you:
- Turn shared drive creation on or off for your organization. Learn more
- View and manage the shared drives in your organization. Learn more
- Add and remove the people who can access a particular shared drive. Learn more
- Control sharing of shared drives content. Learn more
- Migrate content to a shared drive. Learn more