4. Deploy Meet in your company

Prepare a deployment plan to ensure a successful experience for your users. In addition to turning on Hangouts Meet, make sure that your network has sufficient bandwidth and the correct configurations to manage video meetings.

Step 1: Prepare your network

Before you turn on Meet, make sure your network has sufficient bandwidth and the correct configurations to support video meetings. For details, see Optimize your network for Meet.

Step 2: Prepare your support team

Train your support team to use Meet. They should be able to complete the following tasks: 

  1. Troubleshoot issues with video meetings and meeting rooms.
  2. Provide information when contacting G Suite support.

Related

Step 3: Inform your users
Prepare your users for the change. For example, send them an email.

Posters

Hang the following posters in your meeting spaces and conference rooms to let users know video conferencing is available and how to get started.

Get started guides

Distribute the following guides by email or a shared link to help users understand the basics.

Sample email

Customize the template below and send it out as an email.

Modify or delete all sections in red, as appropriate for your domain.

Hello ${user},

We’re excited to announce Hangouts Meet, a new way to create video meetings, at any time and on any device.

What is Hangouts Meet?

Meet is a video meeting option built from the ground up for businesses and schools, allowing teams and groups to quickly communicate using any device from anywhere. Share your screen or invite people outside your organization.  

For example, you can start a video meeting on your computer and continue the conversation on your mobile phone or tablet. You can also start a video meeting from Google Calendar, a Chrome desktop web browser, or your mobile device.  

How do I get started?

Meet is already enabled. To get started:

  1. Go to https://meet.google.com and select a scheduled meeting.
  2. Install the mobile apps and select a meeting or start a new one.
  3. Invite others or share your screen. 

Where can I get more information?

Visit the Meet Learning Center and Help Center.

Can users access Meet in any browser?

No. For details, see Supported web browsers for Meet. 
 

Sincerely,

- {Name}, Your G Suite administrator

Step 4: Train your users

Train the people in your organization to use the Learning Center tutorials, Google Meet Help Center, and other training material.

Learning Center tutorials

Use the Learning Center tutorials to get started and for quick tips.

In-app tutorials

Use the interactive G Suite Training G Suite Training  tutorials available in any Meet window to learn how to use Meet. 

For example:

  1. Go to Introduction to Meet to get started.
  2. Install the Chrome extension, if necessary.
  3. After the extension is installed, click G Suite Training G Suite Training in the top-right corner of the Meet homepage.
  4. Select a topic or search for answers to your questions.

Get started guide

Distribute the following guide by email or a shared link to help users understand the basics.

Help Center

Use the Meet Help Center for complete information about scheduling, starting, and joining video meetings.

Step 5: Set up video meeting rooms

Create video meeting rooms where groups can join video meetings.

For information, see Set up a video meeting space.

Step 6: Turn on Meet

When your users, support team, and network are ready, turn Meet on using the G Suite Admin console.
For information, see Turn Meet on or off.

Step 7: Gather feedback

Users can provide feedback after a video meeting to help us improve Meet. 

You should also continue to gather video meeting usage data and adjust your network's bandwidth as more people use Meet. For information, see Feedback and support.

Step 8: Get Help

The Meet Help Center has answers to many questions.

Contact G Suite support for answers and more help.

Related

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