Data retention and lag times

You might find that your Admin console reports and audit logs don’t show the latest data, because reports don’t reflect real-time data. The lag times in the table below show how long it can take before data for specific Admin console reports and audit logs is available. Some reports might take longer to display updated information. 

Important: There's a small chance that reports and audit logs for some events will be delayed beyond the specified times below. In very rare cases, events may not be reported.

Lag times

The lag times in this table show how long it can take before data for specific Admin console reports and audit logs is available.

Highlights

Item name Report name Lag time
Calendar Calendar report 1–3 days
Classroom Classroom report 1–3 days
Currents Currents report 1–3 days
Document link shared status Drive report 1–3 days
Drive  Drive report 1–3 days
Gmail Gmail report 1–3 days
Hangouts Hangouts report 1–3 days

Security

Item name Report name Lag time
2-Step Verification Enrollment 2-Step Verification Enrollment report 1–3 days
External apps External apps report 1–3 days
External shares External shares report 1–3 days
Internal shares Internal shares report 1–3 days

Aggregate reports

Item name Report name Lag time
Accounts Accounts report 1–3 days
Apps Script Apps Script report 1–3 days
Chrome Apps and extension usage report 1–3 days
Chrome Version report 1–3 days
Currents Currents report 1–3 days
Drive Drive report 1–3 days
Gmail Gmail report 1–3 days
Hangouts Chat Hangouts Chat report 1–3 days
Mobile Mobile report 1–3 days

Apps usage activity

Item name Report name Lag time
Drive storage used Drive storage used report 1–3 days
Files added Files added report 1–3 days
Files edited Files edit report 1–3 days
Files viewed Files viewed report 1–3 days
Gmail storage used Gmail storage used report 1–3 days
Google Sheets added Google Sheets added report 1–3 days
Photos storage used Photo storage used report 1–3 days
Total storage used Total storage used report 1–3 days

Audit

Item name Report name Lag time
Access Transparency Access Transparency audit near real time (couple of minutes)
Admin Admin audit near real time (couple of minutes)
Calendar Calendar audit tens of minutes (can also go up to a couple of hours)
Chat Chat audit 1–3 days
Currents Currents audit 1–3 days
Data Studio Data Studio audit near real time (in most cases, a couple of minutes)
Drive Drive audit near real time (couple of minutes)
Email log search Email audit 1–3 days
Groups Groups audit tens of minutes (can also go up to a couple of hours)
Jamboard Jamboard audit 1–3 days
LDAP LDAP audit 1–3 days
Login Login audit usually within a few minutes, but can be a few hours
Meet Meet audit near real time (couple of minutes)
Meet quality tool Meet quality near real time (couple of minutes)
Mobile devices Devices audit up to a few hours
SAML SAML audit up to a few hours
Token Token audit a couple of hours
User accounts User accounts audit tens of minutes
Voice Voice audit 1–3 days

Retrieving report or audit log data for older dates or a wide time range might take so long that, by the time results are available, the most recent log data might no longer be fresh. For tools that require real-time monitoring, use a short time range.

Many products listed above (such as Gmail and Google Drive) are relevant for Google Workspace only, and not for other Google services, such as Cloud Identity.

How long is data saved?

You can access Admin console audit logs and reports data this far back:

Audit log or report name

Data retention time

Access Transparency 6 months
Account activity reports 6 months
Admin audit log 6 months
Audit data retrieved using the API 6 months
Calendar audit log 6 months
Chat audit log 6 months
Chrome apps and extension usage report 12 months (also configurable by admin)
Chrome version report 12 months (also configurable by admin)
Currents audit log 6 months
Customer/User usage data retrieved using the API  15 months
Data Studio audit log 6 months
Devices audit log (availability of these logs is dependent on your subscription) 6 months
Drive audit log (availability of these logs is dependent on your subscription) 6 months
Email log search 30 days
Entities usage data retrieved using the API  30 days
Groups audit log 6 months
Jamboard audit log 6 months
Login audit log 6 months
Meet audit log 6 months
Meet quality tool 30 days (Meetings older than 28 days are not displayed in the Admin Console)
OAuth Token audit log (availability of these logs is dependent on your subscription) 6 months
SAML audit log 6 months
Security reports 6 months
User accounts audit log 6 months
Voice audit log 6 months

Note: For reports and audit logs not mentioned here, the retention time is generally 6 months.

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