Add a data source in Google Cloud Search

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Before you begin: To turn visibility on or off for a select group of users, put their accounts in a group.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Apps > Google Workspace > Cloud Search.

   Requires having the Service Settings administrator privilege.

3. Click the Third-party data sources card.
4. In the list, highlight the data source you want to change, then click Edit .
5. For Visibility, select an option:
   • Visible for everyone to let everyone in your organization see results from this source.
   • Visible for no one to prevent everyone in your organization from seeing results from this source.
   • Only visible for the following to allow only specific users, or groups of users, in your organization to see results from this source. Enter the group or user email addresses in the text line.
6. Click Save.

You can temporarily stop new content from showing up in search results. Your users won't see any new or modified content from a source if you pause indexing. When you pause indexing, it applies to your whole organization. You can't pause indexing for individual organizational units.

Note: You can't turn off indexing for any Google Workspace service, such as Gmail, Drive, or Groups.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Apps > Google Workspace > Cloud Search.

   Requires having the Service Settings administrator privilege.

3. Click the Third-party data sources card.
4. In the list, highlight the data source you want to change, then click Edit .
5. Check the box for Turn on read-only mode.
6. Click Save.

You can change the name users see in search filters at the top of the search results page or in the More drop-down list. You can also change the name used for the source search operator.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Apps > Google Workspace > Cloud Search.

   Requires having the Service Settings administrator privilege.

3. Click the Third-party data sources card.
4. In the list, highlight the source you want to change, then click Edit .
5. In the Display Name field, enter a new name to show in search filters.
6. In the Short Name field, enter a new short version of the name.
7. Click Save.

You can change the service account that can index content for this source, or add another service account. This is the service account created when your developer set up credentials for the Cloud Search Indexing API.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Apps > Google Workspace > Cloud Search.

   Requires having the Service Settings administrator privilege.

3. Click the Third-party data sources card.
4. In the list, highlight the source you want to change, then click Edit .
5. Under Service account email address, enter the email address of an authorized service account.
   • To remove an email address, click Remove next to the address.
6. Click Save.

If your organization no longer needs to search a data source, you can permanently delete it. For example, if you end your contract with a service provider, you won't need access to that data source anymore.

Do you want to temporarily stop a data source from appearing in search results? Or want to remove a source only for some people? Don't remove the source as described here. Just turn off visibility for that source, for everyone in your organization, or only for certain people.

Important: Deleting a data source also deletes all the content indexed for this source and can't be undone.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Apps > Google Workspace > Cloud Search.

   Requires having the Service Settings administrator privilege.

3. Click the Third-party data sources card.
4. In the list, highlight the data source you want to change, then click Delete .
5. Click Save.

After you delete a content source, it's not available to index and search. If you change your mind later, you can add the source again and reindex.