Migrate calendar resources to G Suite

If you’re migrating to G Suite from Microsoft® Exchange or Office 365™, you can import calendar resources (such as meeting rooms) to your new account using the data migration service. 

You must be signed in as a super administrator for this task.

Before you begin

Is my legacy environment supported?

Yes, if you're migrating from the following Exchange Web Services (EWS) environments: Office 365, Exchange 2016, 2013, 2010, or 2007.

If EWS isn't your legacy environment, consider using another migration tool.

Is my G Suite edition supported?

The data migration service supports Drive Enterprise and G Suite Enterprise, Business, Basic, and Education accounts. Compare G Suite editions.

Note: If you have Drive Enterprise, you can only migrate contacts. You can't migrate email or calendar data.

Set up your legacy environment (required)

Before you can use the data migration service, you need to prepare the environment you're migrating from. For details, see Prepare your legacy environment.

Migrate calendar resources

Set up the data migration service (required)
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Data migration.

    To see Data migration, you might have to click More controls at the bottom.

  3. Select the Calendar option and click Continue.
  4. On the Calendar Migration screen:
    1. From the Migration source list, select the Microsoft Exchange or Office 365 mail server that matches your legacy environment (where you're migrating from). 
    2. Select the connection protocol of the legacy mail server by choosing an option:
      • To automatically determine the protocol, select Auto select (Recommended).
      • To specify the Exchange Web Services URL for your legacy service, select Exchange Web Services and type the URL. The URL is the is the address that Exchange uses to communicate with Exchange Web Services, for example, https://outlook.office365.com/EWS/Exchange.asmx.
    3. Enter the email address and password for your role account.
  5. Click Connect.
  6. (Optional) If the connection fails, verify that the role account and connection protocol information is correct. Then, click Connect again.
  7. In the Migration start date and Migration options sections, accept the default options or choose to exclude data that doesn't need to be migrated

Next: Go to Migrate calendar resources for a single user or Migrate calendar resources for multiple users.

Migrate a single calendar resource
  1. Complete the steps above. 
  2. Click Select users. 
  3. Hover over Add  Add and click Add calendar resource Add calendar resource.
  4. In the Migrate From field, enter the Exchange email address of the calendar resource. 
  5. In the Migrate To field, enter the G Suite email address of the calendar resource. (How do I find the calendar resource email address?)
  6. Click Start.
  7. (Optional) To add another calendar resource, repeat these steps. 

Tip: To exit a completed migration, click Settings Settings > Exit migration

Migrate multiple calendar resources 

Use a comma-separated values (CSV) file to map calendar resources on your legacy system to that on your new G Suite account. You can also map users in the same file. For details on how to format the file, see Formatting the CSV file.

  1. Complete the steps above.  
  2. Check the User Mapping box and click Attach File.
  3. Select the CSV file that maps the calendar resources and users, and click Open.
  4. Click Select Users. If there are errors in your file, choose an option:
    • To update the file, click Cancel, fix the file, and reload the updated file.
    • To ignore the incorrect mappings, check the Ignore errors box.
  5. Hover over Add Add and click Select multiple users Select multiple users.
  6. Click Attach file and attach the CSV file. 

    Note: This file may differ from the CSV file in step 3 as it includes all the users and calendar resources to be migrated. See How to use the CSV files for details. 

  7. Click Upload and start migration.
  8. If there are errors in your file, choose Cancel to fix the file or check the Ignore errors box to ignore. 

Tip: To exit a completed migration, click Settings Settings > Exit migration

Migration tips

  • To check the status of a calendar resource migration, you need to download a domain migration report. The status of a calendar resource migration isn't reported in the Admin console.
  • You can pause, cancel, or exit a migration.
  • Click Settings Settings > View Migration Settings to view details of the connection settings for the migration.
  • It's easy to monitor a migration.
  • If you run subsequent migrations, any calendar events that have already migrated won't be duplicated.
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