Move to an account managed by your organization
If you get a request to transfer your Google account to an account managed by your organization, you can either accept the request or rename your existing account.
Why did I receive a request to transfer my account?
Your organization has signed up for G Suite and needs to give you an email address. However, you have an existing account using your organizational email address and you need to take steps to be transferred to G Suite.
If you don't transfer your account, you'll be asked to rename your existing account to a new Gmail address or to a different email address that you own.
Which option should I choose?
Here are some questions to help you decide:
Are you using your account to store personal data?
- Yes–Consider declining the request and rename your existing account. Or, remove your personal information before accepting the request.
- No–Consider accepting the request.
Are you happy for the organization to have access to the data in your existing account?
- No–Consider declining the request and rename your existing account. Or, remove your personal information before accepting the request.
- Yes–Consider accepting the request.
What do I need to do?
If you received a request to transfer your account to your new G Suite account, you can accept or decline. What you decide depends on your situation.What happens if I accept the request?
Your account becomes managed by your organization. All content in your account remains safe and accessible to you, unless your organization decides to restrict access. You'll use your existing username and email address to gain access to all your organization's Google services.
You should only accept the request if you use the account entirely for work or school purposes. If you have personal information in the account, you should remove it before accepting the request to transfer.
What will happen to my data if I accept the request?
Your new account will be managed by administrators at your organization. They can access, modify, and delete the data in your account. They can also restrict your access to specific Google services.
Here's how Google services will be impacted if you accept the request:
|Service||Impact of accepting the request|
|Calendar||Your primary calendar is transferred to your organization. You, not your organization, will retain control over any secondary calendars that you created before the migration.|
|Google Sites||You, not your organization, will retain control over any Google Sites pages that were made before the migration. The URL for your Google Sites page won't change.|
|Google Groups||You, not your organization, will retain control over any Google Groups that you set up before the migration. The URL for your Google Group won't change.|
|Google Drive||If you purchased additional Google Drive storage for your Google Account, you can keep and manage your storage subscription even if you transfer the account. The storage you purchased is added to the storage provided by your organization. Learn more about purchasing individual Drive storage using a managed account.
Important: Schools and some businesses get unlimited storage. Check with your administrator to see if this applies to you. Or, after you transfer your account, check your storage limit. If your organization gets unlimited storage, you should cancel your personal storage subscription via Google Payments after you transfer your account.
|Google Chat||If you are a Google Chat user, but not Hangouts, you are upgraded to Hangouts. Your administrator may decide whether Google Chat is enabled for your organization.
Hangouts users are unaffected.
|Google Now||Google Now has limited functionality. Some Now Cards, such as flight, hotel, and rental Cards, among others, are not yet supported by G Suite.|
|Photos integration with Drive||Photos to Drive integration is not yet supported by G Suite. You can't use this feature.|
|Project Fi||Project Fi is not yet available for G Suite. Learn more.|
How do I accept the request?
To accept the request, click Transfer my account in the email. You'll be prompted to sign in to your personal Google Account and agree to the terms to initiate the transfer.
You'll be prompted to rename your existing account when the new G Suite account is created. Or, you can rename your existing account at any time.
If you're using your account to store personal data, you should take this option. Or, remove any personal data before accepting the request.
To decline the request, click Decline request in the email.