When your organization has multiple G Suite editions, your organization has a combination of G Suite Basic, Business, and Enterprise users.
The following are common questions about buying and using multiple G Suite editions.
Getting startedI’m new to G Suite. Where should I start?
- For customers who have automatic payments or invoiced billing, your invoice shows each G Suite edition as a separate line item.
- All of your editions have the same monthly draw date. The first month is prorated, as needed, to bring the draw dates into alignment. However, the annual renewal dates for each edition stay separate based on the date you bought each one.
For more information, see Billing and payments.
You can’t buy add-on editions such as Google Drive and Google Vault when one of your products is G Suite Business or Enterprise. If your users need extra features, such as unlimited Drive storage or Vault, you need to assign those users a Business or Enterprise license.
Using licenses with multiple editionsHow do I manage user licenses?
In general, licensing for multiple G Suite editions works the same as for a single edition. If you manually assign licenses, you simply assign the correct license to each user.
Note: If you set up organizational units, users in child organizational units can have different licenses from users in the top-level organizational unit.
Automatically assign licenses
- You can set up automatic license assignment for only one of the editions. When you do, all new users and users with no licenses are automatically assigned licenses for the edition. Any existing users continue on their current license unless you manually reassign the license.
- You can switch automatic licensing to another G Suite edition at any time. When you do, all new users and users with no licenses are automatically assigned licenses for the new edition.
Learn more about assigning licenses.
You can change a user’s license to a different edition—for example, to upgrade a user from G Suite Basic to G Suite Business.
You can adjust licenses based on your payment plan:
- If you’re on the Flexible Plan, you can upgrade some or all of your users at any time.
- If you’re on the Annual Plan, contact your Google sales representative or partner and request the new license levels. You have 15 days to assign licenses. After 15 days, we tally your committed license count for the licenses and charge you based on the licenses as you assigned them to your users.
For example, you start with 1,000 users with G Suite Basic licenses on the Annual Plan. You upgrade 500 users to G Suite Business through your Google sales representative or partner. Now you have 15 days to move the 500 upgraded users to a G Suite Business license. If you move only 300 users to G Suite Business in that time, we update the committed license count for G Suite Basic to 700 (the original 1000 minus the 300 you reassigned) and charge you accordingly.
Learn how to change a user’s license to a different edition.
Managing usersI want to move a few users between G Suite editions. How do I do this?
Example: Set up session length
Google session control is available for G Suite Business and Enterprise users.
Example: Devices audit log
Devices audit logs that display events for all mobile devices or for a specific device are available only for users with G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, and G Suite Essentials editions. You won't see data for users with G Suite Basic licenses.
Example: Drive sharing policy
If some users in an organization have G Suite Enterprise licenses and an administrator configures an organizational unit to allow sharing to users in whitelisted domains, all users in that organizational unit can share Google Drive items to users in the whitelisted domains.
Users are affected by only the settings included with their assigned G Suite edition. When you configure a setting that is included for only some editions, users assigned to editions that don’t include the setting are managed by a default value or are unmanaged.
For example, if a setting that’s on by default applies only to users with G Suite Business and G Suite Enterprise licenses, your users with G Suite Basic licenses aren’t affected when you change the setting. See the documentation for specific settings to learn how those settings apply for a multi-license organization.
If you turned on automatic licensing for one of your G Suite editions, a restored user automatically gets a license for that edition, if one is available. As a result, the user might get a license that’s different from the one they had before they were deleted.
If automatic licensing isn't turned on, you need to manually reassign a license to the user.
If the user had an Archived User (AU) license, manually reassign that license to ensure that the user’s data and policies are appropriately restored. Read Manage former employees and their data.