If you have multiple G Suite subscriptions
Having multiple G Suite subscriptions means that your organization has a combination of G Suite Basic, Business, and Enterprise users.
Here are common questions about buying and using multiple G Suite subscriptions.
Getting startedI’m new to G Suite. Where should I start?
- For customers who have automatic payments or invoiced billing, your invoice shows each G Suite subscription as a separate line item.
- All of your subscriptions have the same monthly draw date. The first month is prorated, as needed, to bring the draw dates into alignment. However, the annual renewal dates for each subscription stay separate based on the date you bought each one.
For more information, see Billing.
You can’t buy add-on subscriptions such as Drive and Vault if one of your products is G Suite Business or Enterprise. If your users need extra features such as unlimited Google Drive storage or Google Vault, you need to assign those users a Business or Enterprise license.
Using licenses with multiple subscriptionsHow do I manage user licenses?
In general, licensing for multiple G Suite subscriptions works the same as for a single subscription. If you manually assign licenses, you simply assign the correct license to each user.
Note: If you’ve set up organizational units within your top-level organization, child organizations can have users with different licenses from the parent.
Automatically assign licenses
- You can set up automatic license assignment for only one of the subscriptions. If you do, all new users and users with no licenses are automatically assigned licenses for the subscription. Any existing users continue on their current license unless you manually reassign the license.
- You can switch automatic licensing to another G Suite subscription at any time. If you do, all new users and users with no licenses are automatically assigned licenses for the new subscription.
Learn more about assigning licenses.
You can change a user’s license to a different subscription—for example, to upgrade a user from G Suite Basic to G Suite Business.
You can adjust licenses based on your payment plan:
- If you’re on the Flexible Plan, you can upgrade some or all of your users at any time.
- If you’re on the Annual Plan, you have 15 days to assign licenses according to the new license levels you commit to and get from your Google sales representative or partner.
- Initially, you have 1,000 users with G Suite Basic licenses on the Annual Plan.
- You upgrade 500 users to G Suite Business through your Google sales representative or partner. You have 15 days to move the 500 upgraded users to a G Suite Business license.
- After 15 days, we update your committed license count for G Suite Basic to the number of users with G Suite Basic licenses.
- So, if you only move 300 users to G Suite Business by the end of 15 days, we update the committed license count for G Suite Basic to 700 and charge you accordingly.
Learn how to change a user’s license to a different subscription.
Managing usersI want to move just a few users between G Suite subscriptions. How do I do this?
Also, some G Suite Enterprise advanced features might be enforced for G Suite Basic and G Suite Business users in the same organization. These include Gmail data loss prevention (DLP) and Google Drive sharing and data access.
Set up session length example
Google session control is available for G Suite Business and Enterprise users.
Mobile audit log example
Mobile audit logs that display events for all mobile devices or for a specific device are available only for users with G Suite Business and later editions.
Drive sharing policy example
If some users in an organization have G Suite Enterprise licenses and an administrator configures an organizational unit within a domain to allow sharing to users in whitelisted domains, all users in that organization can share Google Drive items to users in the whitelisted domains.
It depends if you have automatic licensing turned on for one of your G Suite subscriptions. If so, a restored user automatically gets a license for that subscription, if one is available. This means that the user might get a license that’s different from the one they had before they were deleted.
Otherwise, you need to manually reassign a license to the user.
If the user had an Archived User (AU) license, manually reassign that license to ensure that the user’s data and policies are appropriately restored. Read Manage former employees and their data.