When your organization has multiple Google Workspace editions, your organization has a combination of users with different licenses.
The following are common questions about buying and using multiple Google Workspace editions.
Getting startedI’m new to Google Workspace. Where should I start?
- For customers who have automatic payments or invoiced billing, your invoice shows each Google Workspace edition as a separate line item.
- All of your editions have the same monthly draw date. The first month is prorated, as needed, to bring the draw dates into alignment. However, the annual renewal dates for each edition stay separate based on the date you bought each one.
For more information, see Billing and payments.
If your organization's edition of Google Workspace doesn't include Vault, you might be able to buy Vault add-on licenses. For details, see Buy Vault licenses for your organization.
Note: If your organization has multiple Google Workspace editions, you can’t purchase add-on subscriptions. If you need additional features for some users, such as Vault, consider assigning them a Google Workspace license that includes these features.
Using licenses with multiple editionsHow do I manage user licenses?
In general, licensing for multiple Google Workspace editions works the same as for a single edition. If you manually assign licenses, you simply assign the correct license to each user.
Note: If you set up organizational units, users in child organizational units can have different licenses from users in the top-level organizational unit.
Automatically assign licenses
- You can set up automatic license assignment for only one of the editions. When you do, all new users and users with no licenses are automatically assigned licenses for the edition. Any existing users continue on their current license unless you manually reassign the license.
- You can switch automatic licensing to another Google Workspace edition at any time. When you do, all new users and users with no licenses are automatically assigned licenses for the new edition.
Learn more about assigning licenses.
You can change a user’s license to a different edition—for example, to upgrade a user from Business Standard to Business Plus.
You can adjust licenses based on your payment plan:
- If you’re on the Flexible Plan, you can upgrade some or all of your users at any time.
- If you’re on the Annual Plan, contact your Google sales representative or partner and request the new license levels. You have 15 days to assign licenses. After 15 days, we tally your committed license count for the licenses and charge you based on the licenses as you assigned them to your users.
For example, you start with 1,000 users with Business Standard licenses on the Annual Plan. You upgrade 500 users to Business Plus through your Google sales representative or partner. Now you have 15 days to move the 500 upgraded users to a Business Plus license. If you move only 300 users to Business Plus in that time, we update the committed license count for Business Standard to 700 (the original 1000 minus the 300 you reassigned) and charge you accordingly.
Learn how to change a user’s license to a different edition.
Managing usersI want to move a few users between editions. How do I do this?
Example: Set up session length
Supported editions for this feature: Frontline Standard; Business Plus; Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; Enterprise Essentials Plus; G Suite Business. Compare your edition
Example: Devices audit log
Supported editions for this feature: Frontline Standard; Business Plus; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; G Suite Business; Cloud Identity Premium. Compare your edition
You won't see data for users with Business Starter and Standard licenses.
Example: Drive sharing policy
If some users in an organization have Enterprise edition licenses and an administrator configures an organizational unit to allow sharing to users in whitelisted domains, all users in that organizational unit can share Google Drive items to users in the whitelisted domains.
Users are affected by only the settings included with their assigned Google Workspace edition. When you configure a setting that is included for only some editions, users assigned to editions that don’t include the setting are managed by a default value or are unmanaged.
For example, if a setting that’s on by default applies only to users with Business Plus and Enterprise licenses, your users with Business Starter and Standard licenses aren’t affected when you change the setting. See the documentation for specific settings to learn how those settings apply for a multi-license organization.
If you turned on automatic licensing for one of your Google Workspace editions, a restored user automatically gets a license for that edition, if one is available. As a result, the user might get a license that’s different from the one they had before they were deleted.
If automatic licensing isn't turned on, you need to manually reassign a license to the user.
If the user had an Archived User (AU) license, manually reassign that license to ensure that the user’s data and policies are appropriately restored. Read Manage former employees and their data.