Manage groups from an iOS device

This article is for G Suite administrators. To manage your own groups, visit the Google Groups help.You must be a Super Admin to perform these tasks.

With Google Groups, you and your team can send email messages and meeting invitations, as well as share documents, using a single group address.

When you add a user to a group, you can easily assign them a role: owner, manager, or member. Their role determines what they can do in the group.

Manage groups

Create a group
  1. Open the Google Admin app Google Admin. Set up now.
  2. If necessary, tap Menu "" and then the Down arrow "" to switch to your super administrator account.
  3. Tap Menu "" and then Groups.
  4. Tap Add and enter the following details: 
    Option Description
    Group name
    Name that identifies the group in lists and messages. Use these guidelines:
    • Names can be up to 73 characters long.
    • Use names that make it easy to identify the group’s purpose.

     

     

    Group email address

    ​Email address used for the group. If you have more than one domain, select the appropriate domain from the list. Email addresses can be up to 63 characters long. This limit doesn't include the domain portion of the address, such as @gmail.com.

    Some words are reserved and can't be used as email addresses. For details, review Words that can't be used in email addresses and if you create the group at groups.google.com, review Understand reserved words.

    If you're creating your group in a work or school account, your email address might include a suffix, such as -user-created. For example, if your group name is training, the actual email address might be training-user-created@your_domain.

    Group description

    Purpose of the group or how it's used. The information appears on the group’s About page. You could include information about group members, group content, an FAQ, links to related groups, and so on.

  5. Tap Done "" .
Edit groups details

You can edit any group in your domain to change its name, email address, or description.

  1. Open the Google Admin app Google Admin. Set up now.
  2. If necessary, tap Menu "" and then the Down arrow "" to switch to your super administrator account.
  3. Tap Menu "" and then Groups.
  4. Tap the name of a group.
  5. Tap More "" and then Edit to make any changes.
  6. Tap Done "" .
Delete a group
  1. Open the Google Admin app Google Admin. Set up now.
  2. If necessary, tap Menu "" and then the Down arrow "" to switch to your super administrator account.
  3. Tap Menu "" and then Groups.
  4. Tap the circle image of the group that you want to delete.
  5. Tap Delete and then Delete group to confirm.

Manage group members

Add members to a group

You can add members individually or add all members of another group.

  1. Open the Google Admin app Google Admin. Set up now.
  2. If necessary, tap Menu "" and then the Down arrow "" to switch to your super administrator account.
  3. Tap Menu "" and then Groups.
  4. Tap the name of a group.
  5. Tap Add user Add user and choose an option:
    • To add G Suite users, tap Existing user and select the user. Then tap Member and assign a role.
    • To add a group, tap Groups and select any group you want to add.
    • To add non-G Suite users, tap External user and enter their email addresses. Then, tap Member and assign a role.
  6. Tap Done "" .
Change a member’s role
  1. Open the Google Admin app Google Admin. Set up now.
  2. If necessary, tap Menu "" and then the Down arrow "" to switch to your super administrator account.
  3. Tap Menu "" and then Groups.
  4. Tap the name of a group.
  5. Tap the circle image (photo or letter—not the user’s name) of the user whose role you want to change.
  6. Tap Role Role and tap a new role for the user.
  7. Tap Assign role.
Remove a group member
  1. Open the Google Admin app Google Admin. Set up now.
  2. If necessary, tap Menu "" and then the Down arrow "" to switch to your super administrator account.
  3. Tap Menu "" and then Groups.
  4. Tap the name of the group where you want to remove a user or group.
  5. Tap the circle image (photo or latter) of the user or group you want to remove.
  6. Tap Remove and then Remove to confirm.
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