Add or remove group members

As an administrator, you can add users to, or remove users from, any Google Groups created in your organization. Learn more about creating groups.

Add a user to a group

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user. If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.
    Points out Groups link
  6. Click Add Add.
  7. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it.
  8. (Optional) To add the user to an additional group (or groups), search for and select the group.
  9. When you finish selecting groups, click Add.
  10. (Optional) To change a user’s role in a group, do the following:
    • Under Role, click the Down arrow Down Arrow and then to select the new role.
    • Click Save.

Add multiple users to a group

Choose users from a list
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the list, check the box next to each user you want to add to a group.

    Tip: If all users belong to the same organizational unit, you can find them more easily by selecting the organizational unit on the left. If necessary, at the top left, click Open Open to see the organizational tree. Learn more about the organizational structure.

  4. Click Add selected users to groups Add user to group.
    Where to click Add users to a group
  5. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it.
  6. (Optional) To add the users to an additional group, search for and select the group.
  7. When you finish selecting groups, click Add.
Enter the users' email addresses
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of a group.
  4. Click the Members section.
  5. Point to Add Add and click Add new member(s).
  6. Search for a user by entering the first few characters of their email address. When you see the user you want, select it.
  7. Repeat step 6 for other users you want to add. 
  8. Click Add to group.

Users are added as Members with the All email subscription.

Upload users from a CSV file
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of a group.
  4. Click the Members section.
  5. Point to Add Add and click Bulk upload members.
  6. Complete a comma-separated values (CSV) file for your group. Make sure you format the CSV file correctly (see below). 

    Tip: You can click the link to download a blank CSV template. To see a completed file, click the member list CSV file link.

  7. Click Attach CSV; then navigate to your CSV file and open it.
  8. Click Upload.

Format your CSV file

Include headers in your CSV file. Headers are case-sensitive. 

CSV file example

Header: Group Email [Required],Member Email [Required],Member Type,Member Role
Entry: yourgroup@email.com, membername@email.com,USER,MEMBER 

CSV header Details
Group Email The email address of the group; required field.
Member Email  The email address of the group or user. Leave this field empty if you specify the CUSTOMER member type.
Member Type

The type of member. Member Types include:

  • USER: Used to add a single user.
  • GROUP: Used to add a Google Group.
  • CUSTOMER: Used to add all users in the organization. If you use this Member Type, leave the Member Email field empty. 
Member Role The role of the group or user. Enter MEMBER, MANAGER, or OWNER. Learn more about member roles
Member Name              Note: The member name column appears in a list of downloaded members, but doesn't appear in the CSV template. 
   
Add all users to a group

If you add all users to a group, every user in your organization will be added. Only administrators can create an organization-wide group. The users get added as a single member to the group (called All members in the organization). You can’t edit individual members of this group. But, you can edit the group’s access settings or delete it. If multiple domains are associated with your organization's managed Google Account, the group includes all users in all your domains.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of a group.
  4. Click the Members section.
  5. Point to Add Add and click Add new member(s).
  6. Click Add all users in the organization.
  7. Click Add To Group.

Notes:

  • To prevent spam from being sent to everyone in your domain, only allow group owners and managers to send messages to a group that has all members in your organization. To designate an owner or manager of an organization-wide group, add the user individually and then assign the role.
  • If the group is invited (or already invited) to any Google Calendar events, [your-domain]@allusers.d.calendar.google.com is listed as a guest. Your entire organization can receive invitations to such events.
  • Admins might also see the allusers address in audit logs and reports. 
  • Suspended users are included in an organization-wide group, but they don't receive messages sent to the group while they're suspended. When the account is no longer suspended, the user will receive group messages.
  • You won't see the organization-wide group in the Groups section of a user's account page.

Remove users from a group

If you remove a member of a group, they no longer receive email addressed to the group. Removing a member does not delete the user's account. If you remove the group owner, the group still works. As an administrator, you can manage the group or assign ownership to another user.

Remove a single user
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of a group.
  4. Click the Members section.
  5. Point to the member you want to remove and click Remove members Remove members.
  6. Click Remove Member to confirm.
Remove multiple users
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of a group.
  4. Click the Members section.
  5. Check the boxes next to the members you want to remove and click Remove members Remove members.
  6. Click Remove Members to confirm.
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