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G Suite Setup FAQ

Below are common questions about using the G Suite Setup Wizard.

How do I add users?

Before people on your team can sign in and access your G Suite service, they need a user account.

During your free trial period: You can create up to 10 user accounts during your trial period. If you’re using the G Suite setup wizard, you’ll follow steps to add users. After setup, you can also add users in the Google Admin console. Learn more about adding users.

To add more than 10 users, you must end your trial and sign up for the Flexible or Annual billing plan. If you’re using the G Suite Setup Wizard, choose the Manual Setup option to open the Google Admin console, and then click Billing.

The Annual Plan isn’t available in certain countries, if you purchased business email powered by G Suite Basic through your personal Gmail account, or if you signed up for G Suite Business online.

After the trial: You can add, delete, and manage your users in your Google Admin console. Learn more about adding users.

How do I add email addresses such as sales@yourcompany.com or info@yourcompany.com?

You don’t need to add email addresses as user accounts. Instead, you can create email aliases and group addresses for your business communications. These types of addresses are free and don’t count towards your G Suite user licenses.

Email aliases (good for one person): For example, you create the address, info@yourcompany.com, for customers to contact your company. You can add the address as an alias to your business address, you@yourcompany.com. Now, messages sent to info@yourcompany.com also arrive in you@yourcompany.com Gmail inbox. Learn about creating aliases.

Group addresses (good for teams): If your team needs a business address like sales@yourcompany or support@yourcompany, you can create these addresses as groups. Then everyone in your Sales team can receive messages sent to sales@yourcompany.com in their inbox. Learn about creating groups.

Which users should I add to G Suite?

If you already have email set up (for example, you receive email at yourname@yourcompany.com), you add everyone who has an existing email address at your domain. This ensures that they continue receiving email when you switch your email to G Suite. See more information about setting up email for your team.

Advanced options: If you have any of these types of email addresses already set up for your domain:

  • Mailing lists for your team (such as info@yourcompany.com)
  • Email aliases
  • Email for more than one domain

Then you’ll choose the Manual Setup option in the upper right of the G Suite Setup Wizard. This option takes you to the Google Admin console. In the Admin console, you’ll verify that you own your domain, and then add all of your users, email aliases, and domains before switching to G Suite.

Can I rename or delete a user?

Rename a user

Yes, you can change the user’s first and last name or their email address. The user can continue to receive messages sent to their old email address, or you can assign that email address to a new user.

Delete a user

Yes, you can delete a user from your G Suite account, which removes their access and deletes their G Suite data. You also have options to transfer or download the user’s account data.

You can also suspend a user, which blocks them from accessing their account, but preserves their data. You’ll continue to be billed for the user and can restore the user’s access at any time.

How does billing apply to added or deleted users?

This depends on your choice of billing plans:

Flexible Plan—You can add and delete users at any time. You only pay for services used during each month.

Annual Plan—You commit to G Suite for a full year and get a discounted rate. You can add more licenses at any time. However, you can only reduce licenses at the end of your contract. If you delete a user, you can reassign their license to any new user you add.

How should I notify my team about switching to G Suite?

The G Suite Setup Wizard sends a welcome message to the users you add. The notification includes their username, a temporary password, and a brief message about the switch to G Suite. You can also add a personalized note to the welcome message.

The Setup Wizard sends the welcome message immediately. However, your users’ accounts become active only after you verify your domain ownership in the Setup Wizard. (If new users try to sign in before then, they’ll receive a message that their account doesn’t exist.)

Tips for the welcome message:

  • In the personalized message section, add a note that you’ll let your team know when to sign in to their new G Suite account.
  • When you’re adding addresses to receive the welcome message, be sure that those addresses can already receive email.
Can I import or migrate my existing email and contacts to G Suite?

Yes, when switching to G Suite from another application or service, like Microsoft Outlook, you can bring your existing mail, contacts, and calendar data with you. You have a variety of options for migrating data into G Suite, depending on the size of your organization and the system you’re migrating from. Learn more about migration options.

What if I don’t want to switch email now or just want to use Drive and Docs?

If you’re using the G Suite Setup Wizard, choose the Manual Setup option in the upper right. You’ll leave the Setup Wizard and go the Google Admin Console. You’ll follow steps to:

  1. Verify your domain ownership
  2. Add your users
  3. Set up billing (optional during trial)
After that, you can use the G Suite services, such as Drive and Hangouts. However, you won’t be able to use Gmail until you set up your email MX records to point to the G Suite servers.

 

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