App reports on your whole organization

View trends and administrative data

As your organization's administrator, you can use app reports to review trends or see an overview of administrative information. The reports generate a series of charts and graphs that display information for all users in your domains. To view user-level data instead, see Account activity reports.

Step 1: Open your app report

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Reports.

    To see Reports, you might have to click More controls at the bottom.

  3. On the left, go to Reports and then Apps and choose a report. For details, see Step 2: Understand app reports data.

Step 2: Understand app reports data

Note: Depending on your G Suite edition, you may not have access to all of the following reports.

Accounts
Report type Description
2-Step Verification enrollment Number of users in your domains who are enrolled in 2-Step Verification.
2-Step Verification enforcement Number of users in your domains who are required to be enrolled in 2-Step Verification.
User account status
Number of users in your domains, by their account status (Active, Blocked, or Suspended).
  • A blocked user has violated the Terms of Service. Our systems automatically suspend them and mark them Abusive. For more information, you can contact Support.
  • A suspended user has an account that has been temporarily disabled by an administrator. As an administrator, you can suspend a user account without deleting the domain profile or associated information, such as documents and presentations. Suspended users can't sign in until an administrator has restored the suspended user account.
Admin status Number of users in your domains, by their administrative access (Super Admin, Delegated Admin, or None).
Less secure apps access status Number of users in your domains, by whether the user has the option to block or allow (Allowed or Denied​) less secure app access to their own accounts.
Storage used by apps (MB) Storage (in MB) used by all users in your domains for Gmail, Google Drive, and Google Photos.

This report type isn’t displayed for customers who have the G Suite Enterprise or Business or Education edition.

Total used storage (MB) Storage (in MB) used by all users in your domains.

This report type isn’t displayed for customers who have the G Suite Enterprise or Business or Education edition.

App Maker
Report type Description
Users

Total number of users in your domains who execute App Maker projects.

Projects

Total number of App Maker projects that are executed by users in your domains.

Apps Script
Report type Description
Users

Total number of users in your domains who execute Apps Script projects.

Projects

Total number of Apps Script projects that are executed by users in your domains.

Classroom
Report type Description
Active classes Number of 14-day active classes. 
Classes created Number of classes created.
Posts created Total number of posts created by teachers and students.
Cloud Search
Report type Description
Active users

Total number of users in your domain who accessed Google Cloud Search.

Drive (G Suite only)

The new metrics definitions include “added”. This differs from previous metrics because it counts when “addition” events occur. Addition type events include creating a file, uploading, untrashing, or ownership transfer. This activity gets reported regardless of the final state of the item. Multiple addition events to the same file do not increment the count.

Report type Description
External shares

Number of external file sharing events performed by  users in the domain, with the following breakdowns:

  • Public - files that are made publicly available
  • Anyone With Link - files made available to anyone with the link
  • Outside Domain - files shared explicitly with individuals or groups outside the domain
     
Internal shares

Number of internal file sharing events performed by  users in your domain, with the following breakdowns:

  • Anyone In Domain - files that are shared with anyone in the domain 
  • Anyone In Domain With Link - files that are shared with anyone in the domain with link
  • Inside Domain - files that are shared explicitly with a user or group within the domain
  • Private - files that are not shared at all
Files added

Number of files in Drive added by users in the domain, with the following breakdowns:

  • Google Docs added — Number of text documents added in Drive.
  • Google Sheets added —Number of spreadsheets added in Drive.
  • Google Slides added —Number of presentations added in Drive.
  • Google Forms added —Number of forms added in Drive.
  • Google Drawings added —Number of Google Drawing files added.
  • Other Types added -- Number of non-Google files added.
Active users

Total number of active Drive users in the domain, tracked daily over the most recent month. The number is incremented during the month as more users become active.

  • Click on a specific date to see the cumulative number of users who accessed Drive from the beginning of the month up to that date.
  • The active user count resets on the first day of each month.
Gmail (G Suite only)
Report type Description
Inbound Email: Delivery Total number of inbound messages (delivered, rerouted, rejected) received by your users from senders outside your organization's associated domains.
Inbound Email: Spam Number of inbound messages tagged as spam, shown as a fraction of total inbound messages.
Inbound Email: Encryption Number of inbound-encrypted messages, shown as a fraction of total inbound messages.
Outbound Email: Delivery Number of outbound-delivered messages (delivered, rerouted, rejected), shown as a fraction of total outbound messages.
Outbound Email: Encryption Number of outbound-Transport Layer Security (TLS)-encrypted messages, shown as a fraction of total outbound messages.
Total emails Total number of emails stored by all users in your domains.

To learn more about inbound and outbound email messages in reports, see Definitions for mail flow terminology.

Known issue for Gmail app reports—Messages rejected by the “default routing” rule aren't counted as rejected messages. Messages with viruses detected during SMTP MSA negotiation are not counted as rejected messages in the app reports, but are counted as “Rejected” in Email Log Search.
Google+ (G Suite only)
Report type Description
Active Users Combined report of the number of users within your domains that have used G+ within the last 1, 7, and 30 days.
New Users Number of users within your domains that used G+ for the first time.
Posts Number of posts created by users within your domains.
Deleted posts do not subtract from this count.
Collections Number of public, organization-wide, and organization-private collections owned by members of your domain, as well as the total number of collections.
Comments Number of comments users within your domains create on posts.
Deleted comments do not subtract from this count.
Communities Number of public, private, organization-wide, and organization-private communities owned by members of your domain, as well as the total number of communities.
+1s Number of +1s users within your domains give on posts and comments.
Deleted +1s do not subtract from this count.
Posts Viewed Number of posts read by users within your domains.
Posts Reshared Number of posts reshared by users within your domains.
Deleted posts do not subtract from this count.
Video Hangouts Total number of video conferences generated by all users in your domains for a particular date.
Hangouts Chat (G Suite only)
Report type Description
Created rooms

Total number of conversation rooms created by users.

Active rooms

Total number of conversation rooms that are active. 

Active users

Number of users that are actively using Hangouts Chat. 

Message posted

Number of messages posted in Hangouts Chat by users.

Step 3: Change the data you see in the chart

  1. Open your report as shown above.
  2. Next to the title above the chart, click the Down arrow Down Arrow .
  3. Select an option from the list or click a column in the table.
  4. Hover your cursor over any point in the chart to see specific data over the timeline.

Step 4: Change the data you see in reports

  1. Open your report as shown above.
  2. On the toolbar, click Select reports Select reports to view all available columns.
  3. Click the box next to each column you want to display and click Apply.
You'll see the same columns the next time you open this report.

Step 5: Export your report data

You can export your app report data to a Google Sheet, or download it as a CSV file.

  1. Open your report as shown above.
  2. (Optional) To change the data to include in your export, on the toolbar, click Select reports Select reports.
  3. Click the box next to each column with data you want to export and click Apply.
  4. On the report, click Download Download.

You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.

 
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