Announce Hangouts to your users (sample email)

If you'd like to notify your users about Google Hangouts, you can customize the template below and send it out as an email.

Modify or delete all sections in red, as appropriate for your domain.

Dear {user},

We are excited to announce Google Hangouts, a new way to communicate and collaborate, at any time and on any device.

What is Google Hangouts?

Google Hangouts consolidates text messaging and video calls into one app that allows you to send and receive messages, make video calls, and share your screen from anywhere, using any device.

For example, you can start a Hangout on your computer, and continue the conversation on your mobile phone or tablet. You can also start a Hangouts video call from Gmail, Calendar,, a Chrome desktop web browser, or your mobile device.  And if you know the video call name, simply enter the shortcut in a web browser to launch Hangouts, and then enter the meeting name.

How do I try out Google Hangouts chat?

  1. Open your mail at
  2. Gmail will refresh, and you’ll be able to start using Hangouts.
  3. [Optional] Download the Chrome extension to chat on your desktop.
  4. [Optional] Download the app for Android or iOS to access Hangouts on your mobile device or tablet.

Opt in from Google Talk

If you are still using Google Talk, you must manually opt in to Hangouts chat:

  1. Click your profile photo at the top of your Chat list.
  2. Click Try the new Hangouts
  3. Your chat will refresh, and you’ll see pictures next to people’s names instead of just circles.

How do I try out Google Hangouts video calls?

Hangouts video calls are already enabled.  To get started:

  1. Open Hangouts in Gmail.
    • In the bottom-left corner of the Gmail window, click .
  2. Select a person from the Hangouts list. Or click the search button and type a name or email address. When you find the person you want, click their name.
    • If you want to start a group video call, check the boxes in front of multiple people's names and click the  video icon to start a video call.
  3. Click .

Visit Start a video call for more information.

Where can I get more information?

To get started with Google Hangouts, visit the G Suite Learning Center.

- {Name}, Your G Suite administrator
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