Administrator settings for Hangouts Outlook® plugin

To use the Hangouts Plugin for Microsoft Outlook®, the Talk/Hangouts service must be enabled and the plugin must be installed.  Refer to the following for more information:

Verify that the Talk/Hangouts service is enabled

Organizations with G Suite

The G Suite services required for Hangouts video calling are enabled by default, so no action should be required to start using video calls. However, if you are unable to create video calls, verify that the services were not disabled for your organization or organizational unit. Learn more.

Organizations without G Suite

The G Suite services required for Hangouts video calling are enabled when your Chromebox for meetings service is provisioned for the first time. Learn more about purchasing and provisioning Chromebox for meeting devices.

Install Hangouts Plugin for Microsoft Outlook®

Before your organization can use Hangouts Plugin for Microsoft Outlook®, it must be installed on users’ computers. You have two options for installation:

Control Automatic Updates

As an administrator, you can use Google Update to control whether or not Hangouts Plugin for Microsoft Outlook® is automatically updated on your users' computers.

Download the Administrative Templates.
Group policy settings

The Hangouts Plugin for Microsoft Outlook® supports Group Policy features that allow you to define the default behaviors of the plugin.

Policy Description
DefaultGoogleAppDomain

Defines the primary G Suite domain for your organization as the default domain for the Hangouts Plugin.

For example: altostrat.com

DigitsInRandomMeetingName By default the plugin will use 6 random numbers for the video call name. If you would like a larger range, you can increase this value up to 15 characters.
IsAdminSettingsEnforced If enabled, end users can’t change plugin settings like the default G Suite domain or default meeting name.
HangoutURLPrefix

Use a custom URL prefix value for the Hangout URL.

Do not enable this setting unless you have properly developed a working prefix URL redirector.

Default value: https://plus.google.com/hangouts/_/

IsCustomTextEnabled

If enabled, the general join instructions are included in the meeting body.

Example: “This event has a Google Hangouts video call”

IsJoinURLTextEnabled


(Disable this setting if you are a non-G Suite customer with Chromebox for meetings.)

If enabled the instructions to join from a link are included in the meeting request body (G Suite account required.)

Example: “Join from a browser: “http://plus.google.com/hangouts/_/altostrat.com/123456”

IsJoinChromeboxTextEnabled

If enabled, the instructions to join from a Chromebox for meetings device are included in the meeting body.

Example: “Join from a Chromebox for meetings device: enter the Hangout name: 123456”

IsChromeBrowserPreferred

If enabled, the plugin will attempt to use the Chrome browser when starting a new Hangouts video call, regardless of the system’s default browser. If Chrome is not installed, the video call will start in the system's default browser.

This setting has no effect on links found in emails or meeting invitations.

(Optional) Change your usage statistics and crash reports

Help make the Hangouts Plugin for Microsoft Outlook® better by automatically sending usage statistics and crash reports to Google.

Usage statistics contain aggregated information such as the Windows version or how often you use the Hangouts Plugin for Microsoft Outlook®. It does not include meeting details or any personal information. Crash reports contain system information at the time of the crash, and may contain personal information, depending on what was happening at the time of the crash.

Change whether usage statistics and crash reports are sent to Google

If you later want to stop sending crash reports and usage statistics, you can modify your Windows registry by changing following registry key values to 0:

  • Disable usage stats and crash reports on 32-bit operating system:
    HKEY_LOCAL_MACHINE\SOFTWARE\\Google\Update\ClientState\{6CA106C0-DD7B-4583-8800-2F9FC892CAE7}
  • Disable usage stats and crash reports on 64-bit operating system:
    HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Google\Update\ClientState\{6CA106C0-DD7B-4583-8800-2F9FC892CAE7}

How do I modify the registry?

  1. From the Windows Start menu, click Run, then enter regedit in the Run dialog.
  2. At the left of the registry, navigate to one of the following folders:
    • 32-bit operating system:
      HKEY_LOCAL_MACHINE\SOFTWARE\\Google\Update\ClientState\{6CA106C0-DD7B-4583-8800-2F9FC892CAE7}
    • 64-bit operating system:
      HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Google\Update\ClientState\{6CA106C0-DD7B-4583-8800-2F9FC892CAE7}
  3. At the right of the registry, right-click usagestats key and click Modify.
  4. Under Value Data, type 0, then click OK to save the change.
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