Glossary

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z |

A


 

Abuse— Abuse is a reserved username and Google monitors abuse@yourdomain.com. Learn more.

Account type—Refers to your edition of Google Apps. Google Apps, Google Apps for Business, or Google Apps for Education.

Administrator account —This account is used to manage the domain, create user accounts, publish web pages, customize URLs and your domain's start page, and much more. The user who has access to this account is called an administrator or admin.

Admin console —The Admin console allows administrators to manage services for their domain. Administrators can manage users, customize their URLs, edit web pages, add domain aliases, and more.

Alias—See Domain alias or Email alias.

API — Application Program Interface. There are several Google Apps administrative APIs. Learn more.

Auto-forwarding—A feature of Gmail used to redirect some or all of your messages to another email address. Learn more.

Automatic renewal—An option in the Admin console that allows automatic renewal of domain subscription after one year from the date of account creation or last domain renewal.

 

B


 

Bulk account update —This feature allows you to create and update many user accounts at the same time with a .CSV file.

Blogger custom domain—Use a custom domain name for your blog. Learn more.

 

C


 

.CSV file —A Comma-Separated Value file format. This file format represents tabular data in text form. Rows are represented by new lines and cells are separated by commas.

Catch-all address —A catch-all address will allow you to receive any mail sent to your domain that doesn't match an existing alias.

Chat —Instant messaging. When you enable chat for your domain, you can download the Google Talk client and use you email account's chat features to talk to people from directly within your account. Both options connect you to the Google Talk network.

CNAME Record —Canonical Name Record. See Basic Guide to DNS

Contact Information—Your contact email addresses for all official service communications including password recovery and payment notifications.

Contact sharing —This feature populates a user's Contacts list with all users at your domain, suggests users' email addresses with auto-complete, and allows users to chat with a convenient Quick Contacts list.

Control panel —An alternative name for the Admin console.

Custom Logo —You can choose your own logo to be displayed on all services for your domain. Uploading your own logo will replace the default Google and Gmail logos.

Custom URLs —Custom URLs, or short URLs, make using the Internet easier. You and your users can access services with a simple, easy-to-remember address. Your custom URLs will follow this format: http://[customize this section].your_domain.com, and redirect to the login page. Learn more.

 

D


 

Dashboard —This home page of your Admin console.

DNS —Domain Name System. See Basic Guide to DNS

Domain alias —Domain aliases are additional domain names associated with your primary domain. You can add a domain alias that receives mail and delivers it to mailboxes at your primary domain. See Basic Guide to DNS

Domain Host — Domain hosts run DNS servers for your domain. This includes A records, MX records, and CNAME records. See Basic Guide to Domain Names

Domain Name —Domain names are easy-to-remember names (ex. blueshirt.com or organicfood.org) that are associated with one or more IP addresses. Since a web page is defined by its URL, the page can move to a different IP address without affecting visitors. See Basic Guide to Domain Names

Domain Registrar —Domain registrars sell Internet domain names (ex. blueshirt.com or organicfood.org ). Most of these companies offer a hosting service in addition to registration. See Basic Guide to Domain Names

Domain Ownership —Accrues to the person or organization who registered the domain. For verification purposes administrators will be asked to prove that they own the domain name associated with a Google Apps account.

Domain Registration —The process of registering Internet domain names with an accredited domain name registrar such as GoDaddy or eNom. Most registrars provide access to management of DNS records which is a requirement for use of Google Apps.

 

E


 

Email alias — An email is a user's alternate email address. An alias is not a username, and it is not a separate email account. Learn more.

Email routing—A feature that provides more flexibility with messages addressed to your domain. You can enable email routing for your entire domain or certain user accounts. Google Apps for Business and Education only. Learn more.

Email migration—A feature in the Admin console that helps domain administrators to transfer the existing contents of users' mailboxes from an IMAP server to Google Apps. Google Apps for Business and Education only. Learn more.

Email whitelist —An email whitelist is a list of contacts that you deem are acceptable for sending mail to your domain and should not be labeled as spam. Google Apps for Business only. Learn more.

 

F


 

Full headers — Full headers contain information about the transfer of messages over the Internet. Typical message header fields include sender, recipient, subject, date, and server information.

Form—You can create a form from your Drive or from any spreadsheet. Learn more.

 

G


 

Google Account — A free account that provides access to many Google products. You need a Google Account to sign up for Google Apps.

Google App Engine—Google's application development and hosting platform. It lets you build high traffic web applications without having to manage high traffic infrastructure. Learn more.

Google Apps — The answer to the communication and collaboration needs of your organization. Formerly Google Apps for Your Domain. Formerly Gmail for your domain.

Google Apps (free edition)—Our most popular edition of Google Apps, with powerful communicating and sharing tools. Learn more.

Google Apps Account — Any account with Googe Apps. This can refer to the entire domain or a single user account.

Google Apps for Business —Google Apps with the most functionality. Learn more about our free trial.

Google Gadgets — Mini-application that can be displayed on your personalised start page to show dynamic content. Examples: currency converter, translator, stock quotes, word of the day, or news feeds.

Google Talk client —Google Talk is a downloadable Windows application that enables users to quickly and easily chat, voice call, and file transfer for free. Calls are made through your computer using the latest voice technology; all you need is an Internet connection, a microphone and a speaker.

Google Video for business—A video hosting and sharing solution for enterprises. Learn more.

Groups—An administrative feature to manage team communications and sharing (formerly email lists). Learn more.

 

H


 

Headers —See full headers.

 

I


 

Instant Messaging —Instant messaging or IM is a form of real-time text communication. See chat.

IP Address —Internet Protocol addresses are unique numbers that allow devices to locate information on a network. See Basic Guide to Domain Names

 

L


 

Locked Content —Admins can lock the left column content of start pages with important information. Users will not be able to move or edit these areas. This feature won't be available in the accounts created after November 19th, 2007.

Link Stuffing —Unrelated to Google Apps.

 

M


 

MX Record—Mail Exchange records direct email to its destination. See Basic Guide to DNS

Message Security and Discovery —This is the old name for Message Security for Google Apps.

Message Security for Google Apps —This service, which is provided by Postini, allows administrators to have more granular control over spam, virus, and message filtering. This service is available in Google Apps for Business and Google Apps for Education. For more information, see Message Security for Google Apps in the Help Center.

 

N


 

Next Generation — A version of the Admin console that has new features sooner than Current version. Admins who purchased a domain name with one of our registration partners, or signed up for Google Apps for Business will have Next Generation by default.

 

P


 

Policy Management and Message Recovery —This is a legacy product provided by Postini to Google Apps for Business customers. This was made available only to customers who registered Google Apps for Business before August 28, 2008. "Message Security for Google Apps" is name of the Postini service now offered to Google Apps customers.

Postini—See Message Security for Google Apps.

Primary domain —Refers to the primary domain of your Google Apps account. You can add domain aliases to your primary domain.

Privileges — Refers to administration rights of an administrator to manage Google Apps services for a domain.

Provisioned user —A user account that has been created in the Google Admin console.

Publish pages —When you create and edit your web pages, you need to publish or upload the page to the web so that it can be seen.

 

S


 

Single Sign-on API —SAML-based Single Sign-On (SSO) provides full control over the authorization and authentication of user accounts that access web based applications (like GMail or Calendar). Available to Google Apps for Business only. Learn more about SAML SSO Reference.

Sites—An online application offered by Google Apps that makes creating a team web site as easy as editing a document. Learn more.

Start page —A syndicated version of iGoogle, allowing you to set up a dynamic homepage for your users that brings together your content, Google services, and the best of the web.

Start Page Editor —Allows you to edit the color, layout, and default content of your start page.

Subdomain — A subdomain is a part of a larger domain. For example, mail.google.com is a subdomain of the google.com.

Support—A section of the Admin console that describes support options available to the administrator.

 

T


 

Test email address —Assigned to all user accounts once domain ownership has been verified. This allows you to test sending and receiving mail before changing your domain's MX records.

Templates—A number of templates available for documents in our template gallery. Learn more.

 

U


 

URL —Uniform Resource Locator. This is the address of a resource on the Internet. For example, the URL of the Google Apps Help Center is http://www.google.com/support/a.

User-customizable columns —Unlocked modules of the start page where users to add content, such as Google Gadgets.

Username —A username is the name a user enters when logging in to Google Apps services. A user's email address is his or her username followed by @domain.com.

User email uploads—Users can migrate mail from their old accounts into Google Apps email using the Email Migration API. If administrators prefer to manage the email migration for their domain, they can disable this feature. Learn more.

 

V


 

Video—See Google Video for business.

 

W


 

Warning message —To protect information that's critical to your organization, you can enable a warning message each time a user communicates or shares information via calendar, documents & spreadsheets, and chat.

Web publishing address —URL for your web pages.

WHOIS — A public listing of domain names, and people or organizations associated with each domain name. See Basic Guide to Domain Names

www —Most common subdomain for a website.