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Security reports

View your users' account settings and exposure to security risks

As a G Suite administrator, you can monitor your G Suite users' exposure to data compromise by opening a security report. The security report gives you a comprehensive view of how people share and access data and whether they take appropriate security precautions. You can also see who installs external apps, shares a lot of files, skips 2-Step Verification, uses security keys, and more.

Step 1: Open your Security report

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Reports.

    To see Reports, you might have to click More controls at the bottom.

  3. Go to Security.
    The report shows a chart that tracks trends over a timeline, and a table of data you can export.
  4. On the toolbar, click Select columns Select columns. Then select the data you want to show in your report.
  5. See below for how to interpret and customize report data.

Step 2: Understand security data

The Admin console bases its security reports on the following user data.

General
Report type Description
External apps Number of third-party applications authorized to access the user's data.
Note: To view application names for each user and revoke the access of external apps, see User Security settings.
2-Step Verification enrollment

Number of users in your domains who are enrolled in 2-Step Verification. 

Note: This data could be delayed up to 48 hours. To view real-time 2-Step Verification status for each user, see User Security settings.

2-Step Verification enforcement Number of users in your domains who are required to be enrolled in 2-Step Verification.
User account status
Number of users in your domains, by their account status (Active, Blocked, or Suspended).
  • A blocked user has violated the Terms of Service. Our systems automatically suspend them and mark them Abusive. For more information, you can contact Support.
  • A suspended user has an account that has been temporarily disabled by an administrator. As an administrator, you can suspend a user account without deleting the domain profile or associated information, such as documents and presentations. Suspended users can't sign in until an administrator has restored the suspended user account.
Admin status User's administrative access (Super Admin, Delegated Admin, or None).
Less secure apps access Whether the user has the option to block or allow (Allowed or Denied​) less secure app access to their own accounts.
Gmail
Report type Description
Gmail (POP) Last used time Last time the user used a Post Office Protocol (POP) access Gmail.
Gmail (IMAP) Last used time Last time the user used Internet Message Access Protocol (IMAP) mail server access Gmail.
Gmail (Web) Last used time Last time the user used web-based Gmail. Note that this timestamp is not synced with the Last Login timestamp.
Drive
Report type Description
External link shared files Number of external files that are publicly visible or visible to anyone with the link.
Internal link shared files Number of internal files that are available to everyone in your domain, available only to users in your domain with the link, or kept private and only shared explicitly (if at all).
Public files Number of public files the user has in Drive.
Visible to anyone with link Number of Drive files the user has that are visible to anyone who has the link.
Visible to anyone in domain Number of Drive files the user has that are visible to anyone in your domain.
Visible to anyone with link in domain Number of Drive files the user has that are visible to anyone in your domain who has the link.
Private files Number of private Drive files the user owns.

Step 3: Change the data you see in the chart

  1. Open your report as shown above.
  2. Next to the title above the chart, click the Down arrow Down Arrow .
  3. Select an option from the list or click a column in the table.
  4. Hover your cursor over any point in the chart to see specific data over the timeline.

Step 4: Change the data you see in reports

  1. Open your report as shown above.
  2. On the toolbar, click Select columns Select columns to view all available columns.
  3. Click the box next to each column you want to display and click Apply.
You'll see the same columns the next time you open this report.

Step 5: Customize and export your report data

Filter the report data by user or activity

You can narrow your report to show specific events or users. For example, you can create a filter to find all users who are using 2-Step Verification. Or, you can create a filter to list people who share a lot of external links.

  1. Open your report as shown above.
  2. If you don't see the Filters section, on the toolbar, click Filter Filter.
  3. Enter or select the criteria for your filter. You can filter on any combination of the data you can view in the report.

Export your report data

You can export your report data to a Google Sheet, or download it as a CSV file.

  1. Open your report as shown above.
  2. (Optional) To change the data to include in your export, on the toolbar, click Select columns Select columns to view all available columns.
  3. Click the box next to each column with data you want to export and click Apply.
  4. On the toolbar, click Download Download.

You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.

How old is the data I'm seeing?

You won’t see complete data up to the present day. Instead, under the graph heading you'll see the latest date for the column data. 

Occasionally, you'll see an asterisk "*" next to a column name. This indicates that the data in this particular column might be stale compared to the data in other columns on the same page.

For details on exactly when data becomes available and how long it's retained, see Data retention and lag times.

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