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Google Apps is now G Suite. Same service, new name. More about the name change.

Report highlights

The report highlights summarize key metrics and trends in your G Suite domain, including app usage, users status, storage quota, document visibility, and security. Click data points on the screen to see more information.

 

Apps Usage Activity

The Apps Usage Activity section helps you assess if your domain's users use the core G Suite services available to them. The section has a graph that showed the number of weekly active users (users who sign in at least once a week) for Gmail, Calendar, Drive, and Google+, or all of them collectively. A number of Google+ components and integrations (for example, Hangouts, YouTube Comments, and Photos) have been unbundled from the core Google+ product. The new graph now shows only the users of Google+. The active users number includes users who access Calendar on web and users who send write requests (make changes to Calendars and/or events) through the API. Use the drop-down menu in the upper-right to change the timespan the chart covers to seven days, one month, three months, or six months.

The area beneath the chart has additional statistics for the period you specify, including:

  • The number of Gmail messages exchanged (sent and received) in your domain
  • The number of files created in your domain
  • The number of video conferences initiated in Hangouts. These are video sessions only, not chats. Logging into a Hangout, dropping off, and then logging back into the same Hangout is counted as one video session.

Each statistic also displays the difference between the current period and the previous period of the same duration, as well as the percentage the statistic changed. For example, if your domain sent 200 messages last week and 250 messages this week, the statistic shows a change of 50 messages and a 25% increase.

When you switch the timespan, the trend lines in the graph and statistics below it update to reflect the data in the timespan you choose.

If your apps usage activity is lower than you expect, consider implementing training programs for your users, or use the Apps Usage Activity report and Login audit to see which users don't use G Suite, and contact them directly.
Document Link Shared Status

The Document Link Shared Status section helps you assess your organization's exposure to data leaks, both internally and externally. You can select a time span of seven days, one month, three months, and six months, or choose Current Status to see the visibility of every file that exists in your domain, regardless of when it was created.

External Link Shared files:

  • The number of those external files that are publicly visible or visible to anyone with the link.

Internal Link Shared files:

  • The number of those internal files that are available to everyone in your domain, available only to users in your domain with the link, or kept private and only shared explicitly (if at all).
These metrics indicate the net change from one period to another, so their values may be negative. For example, if five public files became private and two private files became public during the time you specify, the net change for public files is -3.
Click numbers in the Document Link Shared Status section to see the full Drive audit log, which indicates when files were shared and by whom. Use the log and Security reports to find out which users make files visible externally, and ensure they're aware of your organization's data sharing policies. If the Document Visibility figures indicate users share files indiscriminately, consider establishing stricter file sharing guidelines for your organization or configuring more secure default settings for Drive.
User Account Status, Storage, and Security

View the data on right side of the Highlights page to quickly check the availability of G Suite licenses and storage in your domain. You can also see the number of external apps installed in your domain, the number of users eschewing 2-step verification, and the number of users allowed access to less secure apps, all of which pose potential security risks.

  • Historical data—The reports show historical data generated for the last 7 days, the last month, the last 3 months, or the last 6 months. Use the pulldown menu on the Reports > Highlights page to set this range. 
  • Date options—The date in the top-right toolbar on the Reports > Highlights page indicates the most recent day for which report data is available.
    • The Down arrow Down Arrow next to the date opens a calendar you can use to select another day to use. The latest date for which all data are present has a green background.
    • You can select another date beyond the full data date, but any later date you choose may have partial data and may only show a subset of the expected reports.
  • Data retention—There are specific data retention times for collected data depending on the particular report.
  • Data lag—Keep in mind reports do not reflect real-time data, and some reports may take longer to display updated information. There are specific lag times before collected data is available.
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