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Highlights report

View a summary of your users' activity

As a G Suite administrator, you can use the Highlights report to view summarized key metrics and trends in your G Suite domain. These metrics include app usage, users status, storage quota, document visibility, and security. Click data points on the screen to see more information.

What you can see in Highlights

Apps usage activity

As a G Suite administrator, use the Apps usage activity details to see if your domain's users use the core G Suite services that are available to them.

Key highlights from the graph

  • Shows the number of weekly active users (users who sign in at least once a week) for Gmail, Calendar, Drive, and Google+, or all of them, collectively.
  • A number of Google+ components and integrations (for example, Hangouts, YouTube Comments, and Photos) have been unbundled from the core Google+ product. The graph now shows only the users of Google+. 
  • The active users number includes users who access Calendar via the web and users who send write requests (make changes to Calendars and events) via the API. 
  • You can change the timespan (use the drop-down menu at the top right) for the graph to 7 days, 1 month, 3 months, or 6 months.

Statistics for the time period you specify

The area beneath the graph has additional statistics for the time period you specify, including the number of:

  • Gmail messages exchanged (sent and received) in your domain.
  • Files created in your domain.
  • Video sessions (not chats) initiated in Hangouts. Signing into a Hangout, dropping off, and then signing back into the same Hangout is counted as 1 video session.

Each statistic also displays the difference between the current period and the previous period of the same duration, and the percentage the statistic changed. For example, if your domain sent 200 messages last week and 250 messages this week, the statistic shows a change of 50 messages and a 25% increase.

When you switch the timespan, the trend lines in the graph and statistics below it update to reflect the data in the timespan you choose.

If your apps usage activity is lower than you expect, consider implementing training programs for your users, or use the Apps Usage Activity report and Login audit log to see which users don't use G Suite, and contact them directly.
Document link shared status

As a G Suite administrator, use the Document link shared status section to view your organization's exposure to data leaks, both internally and externally. You can select a time span of 7 days, 1 month, 3 months, and 6 months, or click the Current status drop-down menu to see the visibility of every file that exists in your domain, regardless of when it was created.

  • External link shared files—The number of external files that are publicly visible or visible to anyone with the link.
  • Internal link shared files—The number of internal files that are available to everyone in your domain, available only to users in your domain with the link, or kept private and only shared explicitly (if at all).

These metrics indicate the net change from one period to another, so their values may be negative. For example, if 5 public files became private and 2 private files became public during the time you specify, the net change for public files is –3.

Investigating document link shared status

As a G Suite administrator, investigate when files were shared and by whom:
  1. Click numbers in the Document link shared status section to see the full Drive audit log.
  2. Use the Drive audit log and Security reports to find out which users make files visible externally, and ensure they're aware of your organization's data sharing policies.
    If the Document Visibility numbers indicate users share files indiscriminately, consider establishing stricter file sharing guidelines for your organization or configuring more secure default settings for Drive.
User status, storage, and security

The data to the right on the Highlights page shows the availability of G Suite licenses and storage in your domain. You can also see the number of:

  • External apps installed in your domain
  • Users eschewing 2-Step Verification
  • Users allowed access to less secure apps

Change how much data you show

You won’t see complete data up to the present day. Instead, activity in recent days might only be partially reported while it’s still being collected. To choose an end date for collecting data and see the most recent date full data is available:

  1. At the top, next to the calendar, click the Down arrow Down Arrow.
  2. In the calendar, choose an end date for collecting data in your report.

    A green background marks the latest date when all data are collected. You can select a date after that, but later days might report only partial data.

For details on exactly when data becomes available and how long it's retained, see Data retention and lag times.

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