Search
Clear search
Close search
Google apps
Main menu

    Account activity reports

    View your users' account status and activity

    As a G Suite administrator, you'll want to get a consolidated view of user status and account activity. The Account activity report page gives access to all data from the User account status, Admin status, and 2-Step Verification enrollment reports. It also shows details of Google Drive and Gmail usage.

    Step 1: Open your account activity report

    1. Sign in to your Google Admin console.

      Sign in using your administrator account (does not end in @gmail.com).

    2. From the Admin console dashboard, go to Reports.

      To see Reports, you might have to click More controls at the bottom.

    3. Go to Account activity.
      The report shows a chart that tracks trends over a timeline, and a table of data you can export.
    4. On the toolbar, click Select columns Select columns. Then select the data you want to show in your report.
    5. See below for how to interpret and customize report data.

    Step 2: Understand account activity data

    The Admin console bases its aggregate reports on the following user data.

    General
    Report type Description
    User account status
    Number of users in your domains, by their account status (Active, Blocked, or Suspended).
    • A blocked user has violated the Terms of Service. Our systems automatically suspend them and mark them Abusive. For more information, you can contact Support.
    • A suspended user has an account that has been temporarily disabled by an administrator. As an administrator, you can suspend a user account without deleting the domain profile or associated information, such as documents and presentations. Suspended users can't sign in until an administrator has restored the suspended user account.
    Admin status Number of users in your domains, by their administrative access (Super Admin, Delegated Admin, or None).
    2-Step Verification enrollment Number of users in your domains who are enrolled in 2-Step Verification.
    2-Step Verification enforcement Number of users in your domains who are required to be enrolled in 2-Step Verification.
    External apps Number of external apps (non-Google apps) the user has installed in your domain.

    Note: To view application names for each user and revoke the access of external apps, see the user security settings.

    Less secure apps access status Number of users in your domains, by whether the user has the option to block or allow (Allowed or Denied​) less secure app access to their own accounts.
    Admin-defined name User's name as assigned by the administrator.
    Profile name status Whether the user has changed their profile name.
    Gmail
    Report type Description
    Total emails Total number of Gmail messages the user has sent and received.
    Emails received Total number of Gmail messages the user has received.
    Emails sent Total number of Gmail messages the user has sent.
    Gmail (POP) Last used time Last time the user used a Post Office Protocol (POP) mail server to access Gmail.
    Gmail (IMAP) Last used time Last time the user used an Internet Message Access Protocol (IMAP) mail server to access Gmail.
    Gmail (Web) Last used time Last time the user used web-based Gmail. Note that this timestamp is not synced with the Last Login timestamp.
    Drive
    Report type Description
    Public files Number of public files the user has in Drive.
    Visible to anyone with link Number of Drive files the user has that are visible to anyone who has the link.
    Visible to anyone in domain Number of Drive files the user has that are visible to anyone in your domain.
    Visible to anyone with link in domain Number of Drive files the user has that are visible to anyone in your domain who has the link.
    Private files Number of private Drive files the user has.
    Google Sheets Number of spreadsheets the user has in Drive.
    Google Drawings Number of drawings the user has in Drive.
    Google Docs Number of text files the user has in Drive.
    File uploads Number of Drive files the user has uploaded.
    Google Slides Number of presentations the user has in Drive.
    Google Forms Number of forms the user has in Drive.
    Total edits Number of Drive edits the user has made.
    Total views Number of times the user has viewed Drive files.
    Shared files Number of Drive files the user has shared.
    Classroom
    Report type Description
    Classroom - Last Used Time Last time the user used Classroom.
    Classes created Number of classes created.
    Posts created Total number of posts created by teachers and students.

    Step 3: Change the data you see in the chart

    1. Open your report as shown above.
    2. Next to the title above the chart, click the Down arrow Down Arrow .
    3. Select an option from the list or click a column in the table.
    4. Hover your cursor over any point in the chart to see specific data over the timeline.

    Step 4: Change the data you see in reports

    1. Open your report as shown above.
    2. On the toolbar, click Select columns Select columns to view all available columns.
    3. Click the box next to each column you want to display and click Apply.
    You'll see the same columns the next time you open this report.

    Step 5: Customize and export your report data

    Filter the report data by user or activity

    You can narrow your report to show specific events or users. For example, you can create a filter to find all users who are using 2-Step Verification. Or, you can create a filter to list people who share a lot of external links.

    1. Open your report as shown above.
    2. If you don't see the Filters section, on the toolbar, click Filter Filter.
    3. Enter or select the criteria for your filter. You can filter on any combination of the data you can view in the report.

    Export your report data

    You can export your aggregate report data to a Google Sheet, or download it as a CSV file.

    1. Open your report as shown above.
    2. (Optional) To change the data to include in your export, on the toolbar, click Select columns Select columns .
    3. Click the box next to each column with data you want to export and click Apply.
    4. On the toolbar, click Download Download.

    You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.

    How old is the data I'm seeing?

    You won’t see complete data up to the present day. Instead, under the graph heading you'll see the latest date for the column data. 

    Occasionally, you'll see an asterisk "*" next to a column name. This indicates that the data in this particular column might be stale compared to the data in other columns on the same page.

    For details on exactly when data becomes available and how long it's retained, see Data retention and lag times.

    Was this article helpful?
    How can we improve it?
    Sign in to your account

    Get account-specific help by signing in with your G Suite account email address, or learn how to get started with G Suite.