Search
Clear search
Close search
Google apps
Main menu

Google Apps is now G Suite. Same service, new name. More about the name change.

Set up Cloud printing with Windows print servers

If you’re not an IT administrator and you’re trying to use a local printer, try Print from Chrome, Connect your printer, or Print from an android device.

What is your current printer setup?

  • If your printer connects to the web—It may be Cloud Ready, and you won’t need the steps below. To find out, check this list of Cloud Ready Printers, and follow the instructions for your specific printer.
  • If you have a Windows® print server or other Windows machine to use for print job routing—You can run the Google Cloud Print Connector as a Windows Service—along with your current printing solution. This connector lets users in your organization print to your legacy printers from Chrome and other web-enabled devices. Running the connector as a service means that Cloud Print will always run on your organization’s servers.

If you're new to Cloud Print, learn more about Google Cloud Print services.

Step 1: Before you begin

Make sure that:

  • You have a Windows print server or other Windows machine that you can use to route print jobs.
  • You have a service or user account for the connector. The Google Cloud Print Service doesn’t require a service account to run.
  • Google Chrome 27+ is installed for all users, including the connector.

Step 2: Install Google Cloud Print service on a server

1. Download and install Google Chrome

You can run Google Cloud Print on any computer where you can install Chrome. For details, see Chrome system requirements.

2. Add and register your printer

  1. Open Google Chrome.
  2. In a new tab, open chrome://devices.

    You’ll see a list of devices already registered with Google Cloud Print, and new devices available on the network.
     
  3. Under Classic printers, click Add printers.
  4. Review the list of suggested printers to register.

    Google Cloud Print detects printers already connected to your computer.
     
  5. Review the list of selected printers and click Add printers. You'll see a confirmation that your selected printers are registered with Google Cloud Print.

    To learn more, click Manage your printers.

3. (Optional) Start, stop, or unregister this service

To start, stop, and unregister this service, use the config utility.

4. (Optional) Turn on logging during service registration

In Windows 7, logs are located at C:\Users\AppData\Local\Google\Cloud Print Service\chrome_debug.log.

5: Verify that your printers are available

Go to the print management page. The printers you have configured should be listed there.

Uninstall Google Cloud Print

To remove Google Cloud Print for Windows, open your Windows Control Panel, and uninstall Google Cloud Print Service.

Questions

Does installing Google Cloud Print Service require a local administrator account?

On a Windows 2008/2012 server, Google Cloud Print Service needs permission to see and print to the Windows print shares. If these are locally attached printers, then a local administrator account is fine. If they're network printers, then you need the required permission to submit and remove print jobs.

Is Port 5222 inbound required for the print server?

No, only 5222 outbound is required.

443 TCP (HTTPS), with connections to:
https://www.googleapis.com/*
https://accounts.google.com/*
https://www.google.com/cloudprint/*

5222 TCP (XMPP, using STARTTLS), with a persistent connection to:
talk.google.com

Is Port 5222 required for all PCs, or just the print server?

Port 5222 is only required for the print server. PCs and Chromebooks submit print jobs to Google over https:443.

Resources

Was this article helpful?
How can we improve it?
Sign in to your account

Get account-specific help by signing in with your G Suite account email address, or learn how to get started with G Suite.