Give another user access to your contacts

If you use Gmail through your work, school, or other group, you can give other users in your organization permission to access and manage your contacts. These users can add and update your contacts with information such as names, phone numbers, and addresses. Granting access to your contacts does not grant access to your email account.

Requirements

  • Your G Suite administrator must turn on contact sharing. If you’re an admin, learn how in Turn the global Directory on or off.
  • You can delegate contacts only to people within your organization.
  • You and your delegates must be signed in to your accounts with your work, school, or other group.
  • You and your delegates must be on a computer, not a phone or tablet.

Delegate your contacts

If you want another person to manage your contacts, share your contacts with them.

  1. Using your work or school account, sign in to the Contacts Manager.
  2. Open the Contacts Manager.
  3. At the top left, click Menu Menu and then More and then Delegate access.

    If you don't see Delegate access, ask your G Suite admin to turn on contact sharing.

  4. In the Invite people box, type the name or address of the person you want to give permission to manage your contacts.

    You can enter up to 25 names, separated by commas.

  5. Click Send.

The users you invited can now access your Contacts group.

What you can do with delegated contacts

You can:

  • Add new contacts with the Create contact or New contact buttons
  • Edit contacts in the delegated contacts list
  • Delete contacts from the delegated contacts list

You can’t:

  • Print contact information
  • Import contacts
  • Export contacts
  • Find and merge duplicates
  • Undo changes

Manage contacts delegated to you 

If someone else in your organization gives you access to their contacts, you can manage their contacts from your account.

  1. Using your work or school account, sign in to the Contacts Manager.
  2. Open the Contacts Manager.
  3. At the top left, click Menu Menu and then Delegated contacts, and click the name of the person who delegated their contacts to you. 
  4. While the person’s name is selected, contacts you add or edit appear in their contacts. You also see their contacts in Contacts searches and when you enter names or emails in address fields (but not in Gmail, auto-complete, or other searches). When you click another contact name, other users’ contacts no longer appear.

Search contacts delegated to you

If you have many contacts delegated to you, you might need to search the list of contacts to quickly find a contact. To search delegated contacts:

  1. Using your work or school account, sign in to the Contacts Manager.
  2. Open the Contacts Manager.
  3. At the top left, click Menu Menu and then Delegated contacts, and click the name of the person who delegated their contacts to you.
  4. In the search box at the top, enter the name or email of the contact you want to search for and press Enter.


Note: If you search for a delegated contact who has the same email or name as a directory contact, the autocomplete result returns the directory contact.

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