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Delegate contacts to an assistant

If you use Gmail through your work, school, or other group, you can let an assistant in your organization manage your contacts. The assistant can then access your contacts to add names, update phone numbers, and maintain your addresses. You can delegate access to your contacts without granting access to your email or any other information in your account.

Important: You can only delegate contacts to people within your organization.

How to get started

To let your assistant use your contacts, you'll both need to:

Also, your organization needs to turn on contact sharing. If you’re an administrator, see Turn the global Directory on or off for instructions.

Delegate your contacts

If you want an assistant to manage your contacts, share your contacts with the assistant.

  1. Sign in to Gmail using your work or school account.
  2. Open the older version of Contacts.
  3. Click the More drop-down menu. Then select Manage delegation settings.

    The delegation option is only available in work, school, or group accounts when your organization turns on contacts sharing.

  4. In the Invite people box, type the name or address of the person you want to manage your contacts.

    You can enter up to 25 names, separated by a comma.

  5. Click Send or Done.

Your assistant will now be able to access all contacts in your My Contacts group.

Manage your supervisor's contacts

If someone else in your organization gives you access to their contacts, you can manage their contacts from your own account.

  1. Sign in to Gmail using your work or school account.
  2. Open the older version of Contacts.
  3. At the left, in the Delegated Contacts group, click the person who delegated their contacts to you.

While the person’s name is selected, contacts you add or edit appear in their contacts. You also see their contacts in searches and when typing in address fields (but not in Gmail or other searches or auto-complete). When you click another contact group, their contacts no longer appear.

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