Announce Drive to new users (sample email)

To introduce your users to Google Drive, copy a template below and send it out as an email. Choose your G Suite edition to see the best template.

Email templates

For each template, change or remove sections in red, as appropriate for your organization. You might also need to make the headers bold again after you paste the template in email.

G Suite Basic or Nonprofits edition

Dear {user},

We're excited to announce Google Drive, a way to access and share all your files and folders, at any time and on any device.

What is Drive?

Think of Drive as your personal stash of files and folders that follows you wherever you go—it lets you keep everything and share anything. With Drive, you can access files, folders, and Google documents (such as Docs, Sheets, and Slides) from a web browser or any mobile device where you've installed Drive.

How do I try out Drive?

  1. Visit Google Drive on the web at drive.google.com.

  2. Use Drive File Stream to quickly access My Drive and Team Drive files on your computer, without using disk space. We’ve installed Drive File Stream for you, so you can skip that step and access your Drive files right away.

    Customize this step for your organization. For example:

    • If you want users to install Drive File Stream themselves, remove the second sentence in step 2.
    • If you use Backup and Sync instead, replace this step with: “Use Backup and Sync to sync files from your computer to Google Drive on the web. This lets you access files from your computer on any device, at any time.”
  3. Upload existing files to Drive.

How much storage do I have for my Drive files?

You have 30 GB storage to use for Drive, Gmail, and photos. If you need more storage, you can purchase additional storage on your own or contact your administrator. Describe how you want your users to buy or request storage. See Options for adding storage to learn more.

Where can I get more information?

To get started with Drive, visit the Learning Center or the Drive Help Center.

- {Name}, Your G Suite administrator
G Suite Business, Enterprise, or Education edition

Dear {user},

We're excited to announce Google Drive, a way to access and share all your files and folders, at any time and on any device.

What is Drive?

Think of Drive as your personal stash of files and folders that follows you wherever you go—it lets you keep everything and share anything. With Drive, you can access files, folders, and Google documents (such as Docs, Sheets, and Slides) from a web browser or any mobile device where you've installed Drive.

How do I try out Drive?

  1. Visit Google Drive on the web at drive.google.com.

  2. Use Drive File Stream to quickly access My Drive and Team Drive files on your computer, without using disk space. We’ve installed Drive File Stream for you, so you can skip that step and access your Drive files right away.

    Customize this step for your organization. For example:

    • If you want users to install Drive File Stream themselves, remove the second sentence in step 2.
    • If you use Backup and Sync instead, replace this step with: “Use Backup and Sync to sync files from your computer to Google Drive on the web. This lets you access files from your computer on any device, at any time.”
  3. Upload existing files to Drive.

Where can I get more information?

To get started with Drive, visit the Learning Center or the Drive Help Center.

- {Name}, Your G Suite administrator
Drive Enterprise edition

We're excited to announce Google Drive, a way to access and share all your files and folders, at any time and on any device.

What is Google Drive?

Think of Drive as your personal stash of files and folders that follows you wherever you go—it lets you keep everything and share anything. With Drive, you can access all your files from a web browser or any mobile device where you've installed Drive.

How do I try out Drive?

  1. Visit Google Drive on the web at drive.google.com.
  2. Use Drive File Stream to quickly access your personal and team files on your computer, without using disk space. We’ve installed Drive File Stream for you, so you can skip that step and access your Drive files right away.

    Customize this step for your organization. For example:
    • If you want users to install Drive File Stream themselves, remove the second sentence in step 2.
    • If you use Backup and Sync instead, replace this step with: "Use Backup and Sync to sync files from your computer to Google Drive on the web. This lets you access files from your computer on any device, at any time."
  3. Upload existing files to Drive.

If you haven’t turned off Docs editors and Sites, add this section:
Create and collaborate on files with Google editors

You also now have access to Google Docs, Sheets, Slides, Forms, Drawings, and the New Google Sites. These editors make it easy to create many types of documents, and collaborate on them in real time. You can also continue to use {list your editing tools}.

If you have turned off Docs editors and Sites, add this section:
Use existing applications to create files

To create and edit files, continue to use {list your editing tools}.

If you have existing Google Docs, Sheets, Slides, Forms, Drawings, or Sites, you can continue to view, comment, or edit them as usual. You can also work on Google files that other people share with you, but you won’t be able to copy them or create new Google files.

If you already use Drive with a personal account, our version of Drive may look a bit different. The options to create a Google document won't be available when you’re signed in with your {organization} account.

Where can I get more information?

To get started with Drive, visit the Learning Center or the Drive Help Center.

To learn about Google Docs, Sheets, Slides, Forms, Drawings, visit the Docs editors Help Center. For New Sites, see the Sites Help Center. Remove this paragraph if you've disabled Docs editors.

- {Name}, Your G Suite administrator

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