Sample Google Drive email for users

If you'd like to notify your users about Google Drive, you can customize the template below and send it out as an email.

Modify or delete all sections in red, as appropriate for your domain.

Dear {user},

We're excited to announce Google Drive, a way to access and share all your files and folders, at any time and on any device.

What is Google Drive?

Think of Google Drive as your personal stash of files and folders that follows you wherever you go—it lets you keep everything and share anything. With Google Drive, you can access files, folders, and Google documents (such as Docs, Sheets, and Slides) from a web browser or any device where you've installed your Google Drive.

Your Google Drive is in the cloud, and you can access it on the web at You can also install the desktop and mobile apps to access your files from your computer, smartphone, tablet, and other Android or iOS mobile device. Google Drive's sync capability ensures that your files, folders, and Google documents are the same on all your devices.

How do I try out Google Drive?

  1. Visit Google Drive on the web at

  2. Download and install the Google Drive on your Mac/PC application. This lets you sync files from your hard drive to Google Drive on the web, giving you access to your files on any device, at any time. Customize this step as appropriate for your organization. For example, send users directly to your administrator or technical support department if you don't want them to install this themselves, or remove the step entirely if you're using the .msi file to deploy Google Drive.

  3. Sync and upload existing files to Drive.

  4. Set up offline access to Google Drive. You may want to remove this step if you haven't enabled offline access for Chrome users in your organization.

  5. [Optional] If you'd like to access your Google Drive contents on your Android or iOS device, see Google Drive on a mobile device.

How much storage do I have for my Google Drive files?
Optional section, to be customized as appropriate for your organization. [See Google Drive storage to learn about your administrator storage options, including the amount of free storage available for your domain.]

When reading the Google Drive Help Center, you may see that the default amount of storage is 15 GB, (to use for Drive, Gmail, and photos) and that you can purchase your own. At {company name}, we're providing you with {30 GB or XX GB or unlimited storage}. {The following sentence does not apply to unlimited storage} If you need more storage, you can purchase additional storage on your own, or contact your administrator.
Provide your information about how you want your users to buy and/or request storage.

Where can I get more information?

To get started with Google Drive, visit the Google Apps Learning Center.

- {Name}, Your Google Apps administrator
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