Managing Drive for Google Apps

Your Google Apps team can use Google Drive as a single place to store, access, and share all your files. People across your organization can manage any type of file from anywhere—using any device that has installed the Drive client. Learn more about Google Drive features.

With Google Drive, your team can...

Manage and share all file types
Use Google Drive to store all file types, including PDF or Microsoft Word documents, Excel presentations, music files, photos, videos, and more. View many file types right in your browser, even if you don't have the corresponding program installed on your computer!

Create and share documents online
Use Drive to create and share documents using Google Docs editors, such as Google Docs, Sheets, and Slides. Each editor is a separate web app for creating a specific type of document. There are editors for creating text documents, spreadsheets, presentations, drawings, and forms. You can launch editors from Drive—creating a text document from Drive, for example, launches the Google Docs editor. Or use an editor separately. Open Slides, for example, to create and manage just your presentations.

As a Google Apps administrator, you can...

Track usage and trends
Use your Admin console's Drive Audit log to monitor your team's use of Google Docs editors like Docs, Sheets, and Slides. Track how many documents people on your team are creating, who's using which types of documents, and more.

Manage document sharing for your team
Manage settings in your Admin console to control how documents are shared by default or whether users can share documents outside of your organization.

Manage storage space
With Google Drive, each user gets 30 GB of storage space, which is a lot. However, you can purchase licenses to grant individual users additional storage. Or make settings in your Admin console to let users purchase their own extra storage.

Transfer ownership of documents
If someone is leaving your organization or changing roles, you can use your Admin console to transfer ownership of their online documents to someone else on your team.

Next steps: Set up Google Drive for your team