When you grant data access to a Google Workspace Marketplace app, you give it API access to specific data like your Calendar and Contacts. The app (and by extension, the vendor) is able to view and store that data. Because your data is then available outside the boundaries of your domain, it's critical that you trust the security mechanisms implemented by the app and the vendor.
Apps may also access identity-related information about your users (for example, username, name, email address) through standard programmatic access. In no case should third-party apps have access to any of your domain passwords.
You can review the data access requirements for an app during or after installation.
When you install an app, you’ll confirm the types of data access required by the app to function properly.
After you install an app, you can see the types of data access required by the app on the app’s settings page.
From the Admin console Home page, go to AppsGoogle Workspace Marketplace apps.
- Click an app.
The app’s configuration page opens.
- Under Data access, you can view what type of data is accessed by the app. (This information is provided by the developer and may not be present for all access types.)
If an app, after initial deployment, requires additional data access beyond what was originally requested, you're notified under Data access. You can grant or deny the additional access.Data retention policies
Apps that have write access to your domain’s data can change or delete that data. Make sure you trust that the vendor has thoroughly tested the application before you allow it to edit your data.
The more data that an app has access to, the more your risk can increase. For example, an app that only writes to your contacts could be considered less risky than an application that writes to your contacts and calendar. Weigh the benefits of an app against the scope of data access the vendor requests.