Reassign licenses

You can reassign a license to a different user by removing the license from the user who currently has it and assigning the newly freed license to the other user. You can also change a user's license option by assigning a license of the new type; the user's previous license is freed up.

You can't remove a user's license if you've elected to auto-assign licenses to all users.

To unassign licenses:

  1. Go to the license management page for the product you want to unassign licenses for.

    To reach the license manager:

    1. Sign in to the Google Admin console.

    2. Click Billing.

      The Admin console shows a list of boxes that correspond to each product, application, and service you've purchased, with basic information about your subscription to that item.

    3. In the box for the product you want to assign licenses for, click .
      The license management page appears. The license management page includes three tabs:

      • Assigned users lists the users who currently have a license for the selected product.

      • Unassigned users lists the users who do not currently have a license for the product.

      • Manage licenses provides information about the licenses you've purchased for this product and offers general license management options.


  2. Select the Assigned users tab.

    The tab lists all users who have currently have a license for the product. The type of license appears in the License column.

  3. Click the check box next to the names of the users whose licenses you want to remove.

  4. Click the Unassign button.

    The names of the selected users move from the Assigned users tab to the Unassigned users tab. The licenses are now available to be assigned to other users.

To change the license option for a user:

  1. Select the Assigned users tab.

    The tab lists all users who have a license assigned to them.

  2. Click the check box next to the names of the users whose license option you want to change.

  3. Click the Assign button and select the license option from the drop-down list that appears.

    The drop-down list shows the number of licenses you've purchased and the number that are already in use. If you have enough free licenses for the selected users, the new license option applies. The user's previous license is freed up.

    If you don't have enough free licenses for the selected users, an error message appears. Repeat step 2, selecting only the number of users for whom you have free licenses.