Reassign licenses

You can reassign a license to a different user by removing the license from the user who currently has it and assigning the newly freed license to the other user. If you have multiple versions of a product—for example, multiple Google Drive storage capacities—you can also change a user's license option by assigning a license to a different product version. The user's previous license is freed up.

Note: You can't remove a user's license if you've elected to auto-assign licenses to all users.
Unassign or reassign licenses on the license management page

To unassign licenses:

  1. Go to the license management page for the product you want to unassign licenses for:
    1. Sign in to the Google Admin console.
       
    2. Click Billing.

      The Admin console shows a list of boxes that correspond to each product, application, and service you've purchased, with basic information about your subscription to that item.
       
    3. In the box for the product you want to unassign or reassign licenses for, click the overflow icon .
      The license management page appears. The license management page includes three tabs:
       
      • Assigned users lists the users who currently have a license for the selected product.
         
      • Unassigned users lists the users who do not currently have a license for the product.
         
      • Manage licenses provides information about the licenses you've purchased for this product and offers general license management options.
         
  2. Select the Assigned users tab.

    The tab lists all users who have currently have a license for the product. The type of license appears in the License column.
     
  3. Click the check box next to the names of the users whose licenses you want to remove.
     
  4. Do one of the following:

    The names of the selected users move from the Assigned users tab to the Unassigned users tab. The licenses are now available to be assigned to other users.

    • To unassign licenses for the selected users: Click the Unassign button.
    • To reassign the licenses for the selected users to another version of the product (if you have multiple product versions): Click the Assign button and select the license option from the drop-down list that appears.

      The drop-down list shows the number of licenses you've purchased and the number that are already in use. If you have enough free licenses for the selected users, the new license option applies. The user's previous license is freed up.

      If you don't have enough free licenses for the selected users, an error message appears. Repeat step 2, selecting only the number of users for whom you have free licenses.

Unassign or reassign licenses on the Users list page
  1. Sign in to the Google Admin console.
  2. Click Users.
  3. Check the box to the left of each user’s name you want to assign or unassign.
    Note: You might need to hover over a user’s thumbnail image to see the checkboxes.
  4. Click the Manage licenses icon in the upper-right corner of the screen.
  5. To unassign licenses for these users, do the following:
    • Click Unassign licenses.
    • Click the license type you want to unassign.
    • Check the box indicating that you understand the impact of unassigning the license.
    • Click Unassign.
  6. To reassign licenses for these users, do the following:
    • Click Assign licenses.
    • (Optional) If you have multiple product versions, click the arrow to the left of the product name to expand the list of versions.
    • Click the license type you want to reassign.
    • Click Assign. This replaces the users’ currently assigned license type with the new license type.
Unassign or reassign licenses on an individual user's detail page
  1. Sign in to the Google Admin console.
  2. Click Users.
  3. Click the name of the user to whom you want to unassign or reassign a license.
  4. Click the Licenses section on the user’s detail page to expand it, and then click Manage Licenses.
  5. (Optional) If you have multiple product versions, click the arrow to the left of the product name to expand the list of versions. Product names appear with checkboxes; product versions appear with buttons.
  6. Do one of the following:
    • To unassign a license: Uncheck the box or deselect the button next to a product name to unassign a license for that product to the user.
    • To reassign a license: Check the box or select the button next to a different product name. This replaces the users’ currently assigned license type with the new license type.
  7. Click Save.
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