Google+ FAQ for administrators
OverviewWhat is Google+ for Work?
Google+ for Work is a social networking platform that lets users share information and collaborate with others, both inside and outside your organization. Learn more
Google+ is available with all versions of Google Apps for Work.
Google+ for Work is the same core product as the consumer version, but adds enterprise features for both users and admins. A few notable differences include:
- As an administrator, you can restrict the use of Google Apps to only specific users, and enable or disable the service at any time. However, you can't restrict what content users can share or with whom they can share that content, either inside or outside your organization.
- Along with their sharing circles, users will see your organization's domain name as a sharing option. This option allows users to quickly share content internally with all other Google+ users in your organization, even if they haven't added all of those users to a circle.
- Users can choose whether to restrict a post to your organization only. Users in your organization who receive a restricted post can't re-share it with people outside your organization.
- Profile labels help users in your domain recognize other Google+ profiles within your domain and distinguish them from personal or other external profiles.
In addition, Hangouts video calls are private to your organization, you can restrict posts and Hangouts to your organization by default, start larger Hangouts, see which users have profiles, and enable other features that are tailored for organizations. Learn more about the Google+ for Work enterprise features
Google+ for Work enterprise features are available by default when the Google+ service is enabled. See About Google+ for Work enterprise features for information on the additional features available to all Google Apps for Work, Education, and Government users.
Yes, your users can transfer all data from one Google+ profile to another, using Google Takeout.
A Google+ Profile lets users manage their online identity across all Google Apps products, and includes the user's name, biographical information, contact details, and more. It's visible to others both inside and outside your organization; however, users can choose which information in their profiles to share publicly or with just specific circles, and which information to keep private. Learn more about Google+ for Work Profiles
Google+ Pages provide businesses, products, brands, and organizations with a public identity and presence on Google+. Google+ Pages help businesses, for example, connect and interact with their customers. Other Google+ users can add Pages to their circles to receive updates in their streams. Learn more about Google+ Pages
To use Google+, you'll need to enable:
- Google Drive, for document sharing in Hangouts
- Google Calendar, for Google+ Events
- Google Talk, for instant messaging
- Picasa Web Albums, for photo sharing
The Hangouts feature is included with Google+ for Work and provides multi-user video conferencing with coworkers or other Google+ users in your circles. Hangouts provide screen sharing and integrate with Google Drive for collaborative editing. Learn more
Hangouts On Air let users broadcast a Hangouts video call, making them ideal for large presentations, demonstrations, or lectures. Learn more
Google+ Events let users schedule events in Google+ and allow attendees to contribute photos in a shared album. Learn more
Yes, your users can use Google+ on mobile devices, using either a native app or a mobile web browser. Learn more
However, as an administrator, you can manage the availability of Google+ to your users and may have access to their Google+ data, depending on your organization's own policies. We suggest that you inform your users of any applicable policies your organization may have.
For details about what information is private and public, and how users can control visibility of their data, see the Safety center in the Google+ Help Center.
No, Google+ doesn't include controls for limiting sharing with others outside your organization. However, users can choose to restrict their posts to your organization only, preventing anyone from re-sharing their posts with external Google+ users. You can also make restricted posts the default for your users, so if they do choose to share a post with external users, they'll need to remove the restriction before posting.
Admins can restrict their users from Hangouts text chat outside of their domain but users can start or join Hangouts video calls with any other Google+ users, both inside and outside your organization.
Hangouts video calls are private to your domain by defafult, but external participants can also join. Learn more.
No, any users for whom you've enabled Google+ (and who've signed up) can set up Google+ Pages.
As an administrator, you have on/off control for Google+ for your whole company or for organizational units within it. Learn more.
Because users access Google+ through their Google Apps accounts, Google+ data is owned by either your organization or the user, depending on your organization's data policies.
Yes, if you delete a user's Google Apps account, all that user's Google+ for Work data will be deleted from the Google+ service, including the user's profile, posts, and photos.
Enabling and disabling Google+How do I turn on Google+ for Work for my users?
You'll find the Google+ on/off setting in your Admin console. Learn more about turning on Google+.
Yes, you can turn on Google+ just for users in specific organizational units. Learn more
Yes, if you turn on Google+ at the top-level of your organization structure, it applies to all your users in all your domains. Also, if you separate users into domain-specific organizational units, you can turn on Google+ for only specific domains. Learn more about managing multiple domains.
No, you'll need to sign up your domain for Google Apps, because users need to sign in to the service using their domain email address.
Yes, after you've signed up your domain for Google Apps, you can turn off the services you don't want to use. However, you'll need to keep the following services turned on, because they're required for Google+:
- Google Calendar
- Google Drive
- Google Talk
- Picasa Web Albums
No. When users join Google+ and follow the defaults in the sign-up process, no data is moved from existing services into new services.
If a user already signed up for a personal Google+ account using his or her personal email address, the user can continue using that account.
If you disable Google+, your users can no longer sign in to Google+ using their Google Apps account. However, their profiles and posts will still be visible to anyone who has access, unless users downgrade from Google+ to remove Google+ from their Google Apps accounts. Keep in mind that before they downgrade from Google+, users can export their Google+ data. Learn more about disabling Google+.
If you delete the user's account: All the user's Google+ data will also be deleted. Depending on your organization, however, you might want to let the user export his or her Google+ data first. Learn more
If you suspend the user's account instead of deleting it: The user won't be able to access Google+. Their content is temporarily inaccessible to collaborators, but not deleted, unless you downgrade the suspended user's account from Google+ to remove the service. (As an administrator, you can access the user's suspended account). Learn more about suspending users.
Educational institutions: If you provide students or faculty with a life-long email address, you can disable Google+ without deleting their Google Apps account. Learn more about disabling Google+.