Tell users about Google+

After you enable Google+ for your users, you should let them know that the service is available and how they can sign up. We suggest that you also let them know about your organization's policy regarding sharing information with others outside your organization.

We’ve prepared an email template that you can use as a starting point for your own communications with users. Simply copy the text and paste it in a new email message.

Don't forget to customize the content for your users before you send the email.

Email template for Google Apps for Business

[company name] employees:

We’re pleased to inform you that Google+ is now available for your Google Apps account! Google+ is a social media tool that you can use to better communicate and collaborate with your coworkers.

Joining Google+

You'll need join Google+ and create your Google+ Profile. But first, here are a few things to keep in mind:

  • Make sure you use the name you’re commonly known by. Learn more
  • Because you're signing up for Google+ with your corporate email address, your Google Apps administrator retains the right to access your Google+ data and modify or delete it at any time. [edit based on your organization's policies]

Join now at plus.google.com!

Feature highlights

  • Google+ Profiles: Create a profile with information about yourself. For example, you can add information about your projects or expertise and share it only with other employees. You can choose which information is visible to others inside or outside our organization. The only exception is your name, which is always publicly visible. Learn more about Google+ Profiles

  • Circles: Share information with specific people by organizing your coworkers and other contacts into circles. For example, create circles for different teams, projects, or special-interest groups. Learn more about circles

    Also, when posting content, you can quickly share it with everyone in our organization, even if you haven't added all of them to a circle, by choosing [company domain name] from the list of sharing options.

  • Streams: You receive posts from others in your stream. This is where you can find and engage with content that’s shared with you. Learn more about streams

  • Hangouts: Connect and communicate with your coworkers in multi-way video rooms called hangouts. Hangouts provide screen sharing and integrate with Google Docs, Sheets, and Slides for collaborative editing. When you start or join your first hangout, you’ll be prompted to install the Google Voice and Video Chat plug-in for your web browser. You’ll also need to connect a webcam and use a computer microphone (preferably a headset). Learn more about hangouts

  • Picasa Web Albums: Because Google+ uses Picasa Web Albums for photo sharing, we’ve also turned on this service for your Google Apps account. When you share photos, they’re stored in Picasa Web Albums, which you can access at picasaweb.google.com

  • Mobile access: You can use Google+ on mobile devices, using either a native app or a mobile web browser. Learn more

Sharing information outside [company name]

With Google+, you can share posts with others who are outside [company name]. However, if you want to share a post within [company name] only, you can restrict your post, using the menu to the right of the "+ Add names" field. A retricted post can be received only by users within [company name]. Also, anyone who receives a restricted post can't share it outside [company name].

If you do share a post with others outside [company name], please follow our company guidelines:

[Add link to your social media policy, or add information here about what employees should and shouldn’t share with others outside your company. For example:

  • Make sure you don’t share internal or confidential information on your Google+ Profile, such as products in development or project status.
  • Don’t post internal or confidential information to anyone outside our company or with any circles you create that include people outside.
  • Consider creating separate circles for people inside and outside our company.]

Don't miss Google+ training!

[If you provide training sessions for users, add information here.]

If you have questions or need help with Google+

Make sure you check out these Google+ resources:

If you need additional assistance, contact us at:

[your contact information]

Enjoy using Google+!

[signature line]


Email template for Google Apps for Education

[institution name] [students/faculty]:

We're pleased to inform you that Google+ is now available for your Google Apps account! Google+ is a social media tool that introduces new ways for our community to connect and communicate with each other.

Joining Google+

The first thing to do is to join Google+ and create your Google+ Profile. Make sure to join using the name you're commonly known by. Learn more

Join now at plus.google.com!

Feature highlights

  • Google+ Profiles: Create a profile with information about yourself. For example, you can add information about your classes, campus activities or groups, projects, and expertise. You can choose which information is visible to others inside or outside our institution. The only exception is your name, which is always publicly visible. Learn more about Google+ Profiles

  • Circles: Share information with specific people by organizing your contacts into circles. For example, create circles for friends, classmates, courses, projects, or special-interest groups on campus. Learn more about circles

    Also, when posting content, you can quickly share it with everyone at our institution, even if you haven't added all of them to a circle, by choosing [institution domain name] from the list of sharing options.

  • Streams: You receive posts from others in your stream. This is where you can find and engage with content that's shared with you. Learn more about streams

  • Hangouts: Connect and communicate with your [students/faculty] in multi-way video rooms called hangouts. Hangouts provide screen sharing and integrate with Google Docs, Sheets, and Slides for collaborative editing. When you start or join your first hangout, you’ll be prompted to install the Google Voice and Video Chat plug-in for your web browser. You'll also need to connect a webcam and use a computer microphone (preferably a headset). Learn more about hangouts

  • Picasa Web Albums: Because Google+ uses Picasa Web Albums for photo sharing, we've also turned on this service for your Google Apps account. When you share photos, they're stored in Picasa Web Albums, which you can access at picasaweb.google.com

  • Mobile access: You can use Google+ on mobile devices, using either a native app or a mobile web browser. Learn more

Learn more about using Google+ on campus

In the attached documents, you'll find some great ideas for getting the most out of your Google+ account. [Attach user guides for students and faculty, which you can download from the Google+ and Higher Education site.]

Some important reminders

  • Because you're signing up for Google+ with your [institution] email address, your Google Apps administrator retains the right to access your Google+ data and modify or delete it at any time. [edit based on your institution's policies]

  • Our campus Acceptable Use Policy and Code of Conduct apply to Google+ usage.

Don't miss Google+ training!

[If you provide training sessions for users, add information here.]

If you have questions or need help with Google+

Make sure you check out these other Google+ resources:

If you need additional assistance, contact us at:

[your contact information]

Enjoy using Google+!

[signature line]