Duet AI is now Gemini for Google Workspace. Learn more

Manage Gemini usage in your organization

How to check usage

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in

  2. In the Admin console, go to Menu and then Directoryand thenUsers.
  3. At the top-right, click Manage columns .

  4. To check when someone last used Gemini, click Add new column and select Gemini last usage.

    This data doesn't include:

    • The use of Gemini ( This functionality is in development and will be available at a later date.
    • Use of Gemini for Google Workspace before April 1, 2024.
  5. To check the usage limits of Gemini Business users, click Add new column, and then select Gemini limit status

    • Not approaching limit: has over 10% of their limit remaining.
    • Approaching limit: has 10% or less of their limit remaining
    • Usage limit reached: can't use Gemini for Google Workspace until next month.

Gemini Business usage limits

Gemini Business is designed to meet the needs of typical business users. Each person with a Gemini Business license can use Gemini ( and features in Gemini for Google Workspace 1,000 times per month.

Usage limits can't be shared among users and do not roll over to subsequent months. Limits reset on the first day of each month.

How does use of Gemini affect the monthly limit?

There are 3 types of actions that count against usage limits:

  • You submit a prompt to Gemini (
  • You ask Gemini for Google Workspace to do work for you. This happens when you use features like "Help me write" or "Help me visualize" to create or re-draft content in Google Workspace apps. 
  • You accept a suggestion from Gemini for Google Workspace. When Gemini detects an opportunity to help you get work done, it makes suggestions that you can choose to accept or ignore. Suggestions that you ignore don't affect your usage limit. When you accept a suggestion, such as enhanced Smart Fill suggestions in Sheets, it counts towards your usage limit. 

What happens when users reach their monthly limit?

They're warned as they approach they limit. After they reach the limit, Gemini for Google Workspace:

  • stops accepting prompts

  • stops making proactive suggestions 

How can I help users who regularly reach their limits?

If users are regularly exceeding their monthly usage limits, you can:

  • Upgrade all users in your organization to Gemini Enterprise. 
  • Contact Sales to upgrade a subset of your users to Gemini Enterprise.


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