Get started syncing Google Workspace data

Users in your organization might need to keep email, calendar, and contact data synchronized while they transition to Google Workspace. There are multiple sync options available depending on your users’ device and source environment.

Index of sync options

Mobile

Android

Data that's synced
  • Email
  • Calendar
  • Contacts, including the Global Address List (GAL) for Google Workspace users
Learn how

For Google Workspace users:

  1. Set up Google Workspace on an Android device.
  2. Then use apps provided by Google to sync with your account.

For all other users:

  1. Add or remove an account on Android

iOS

Data that's synced
  • Email
  • Calendar
  • Contacts, including the GAL for Google Workspace users
Learn how

For Google Workspace users:

  1. Set up Google Workspace on an iOS device.
  2. Then use apps provided by Google to sync with your account. Consult the App Store to find apps developed by Google.

For all other users:

  1. Use your Google Account on your iPhone or iPad.

Microsoft Windows

Microsoft Outlook for Windows

Data that's synced

Using GWSMO:

  • Email
  • Calendar
  • Contacts, including the GAL for Google Workspace users
  • Outlook notes

Without using GWSMO:

  • Email
Learn how

For Google Workspace users:

  1. Google Workspace Sync for Microsoft Outlook (GWSMO)

For all other users:

  1. Consult your Microsoft documentation on how to add a Gmail account to Outlook for Windows.

Mail, Calendar, or People apps on Windows

Data that's synced
  • Email
  • Calendar
  • Contacts
Learn how
  1. Consult your Microsoft documentation on how to add an account.

    Note: Select the Google option when adding the account.

Files and folders on Windows

Data that's synced
  • Files
  • Folders
Learn how
  1. Compare Backup and Sync & Google Drive for desktop

macOS

Outlook for macOS

Data that's synced
  • Email
  • Calendar
  • Contacts
Learn how
  1. Consult your Microsoft documentation on how to add a Gmail account to Outlook for Mac.

Apple Mail, Calendar, or Contacts on macOS

Data that's synced
  • Email
  • Calendar
  • Contacts, including the GAL for Google Workspace users
Learn how
  1. Consult your software's documentation on how to add an account.

    Note: Select the Google option when adding the account.

Files and folders on macOS

Data that's synced
  • Files
  • Folders
Learn how
  1. Compare Backup and Sync & Google Drive for desktop

Other email, calendar, and contact options

Mozilla Thunderbird

Data that's synced
  • Email
Learn how
  1. Consult your software's documentation on how to add an account.

    Note: Select the Google option when adding the account.

Another email client

Data that's synced
  • Email
Learn how
  1. Consult the email client’s documentation on how to set up IMAP to sync your email messages.
  2. If you’ve turned off IMAP, refer to the following article for details on turning on IMAP access in the Google Admin console: Turn POP and IMAP on and off for users.

  3. Refer to the following article for details on the correct Gmail IMAP settings: Check Gmail through other email platforms.

Important: Different email clients use IMAP in different ways. Some clients might exceed Gmail bandwidth limits. If you frequently reach the IMAP bandwidth or simultaneous connection limits with one IMAP email client, try switching to another IMAP client, such as Mozilla Thunderbird.

An email client that doesn't support IMAP

Data that's synced
  • Email
Learn how

Note: Google recommends using IMAP for syncing email.

  1. Consult the email client’s documentation on how to set up POP to sync your email messages.
  2. If you’ve turned off POP, refer to the following article for details on turning on POP access in the Google Admin console: Turn POP and IMAP on and off for users.

  3. Refer to the following article for details on setting up POP in Gmail: Read Gmail messages on other email clients using POP.

Note: If you want to sync email from Gmail to multiple POP clients, refer to How does Gmail POP work?

An alternative IMAP email client you’ve developed

Data that's synced
  • Email
Learn how
  1. IMAP API for Gmail

Another calendar application

Data that's synced
  • Calendar
Learn how
  1. Consult the calendar application’s documentation on how to set up CalDAV to sync your calendar events.
  2. Refer to the following article for details on the correct Google CalDAV API settings: CalDAV API Developer's Guide.

Another contact application

Data that's synced
  • Contacts
Learn how
  1. Consult the contact application’s documentation on how to set up CardDAV to sync your contacts.
  2. Refer to the following article for details on the correct settings: Sync Google Contacts with your mobile device or computer.

Move all users and data to Google Workspace

If you're interested in permanently moving to Google Workspace, you can use one of our migration products to transfer your email, calendar, and contact data. For details, go to Migrate your organization’s data to Google Workspace or the Google Workspace migration product matrix.

Related topics


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

Was this helpful?
How can we improve it?

Need more help?

Sign in for additional support options to quickly solve your issue