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Sync G Suite with your Mac

Some users in your organization might need to use a desktop client on their Apple® Mac® to keep their mail, calendar, and contacts up to date while they transition to G Suite. The tools below can help your users sync G Suite data with desktop clients.

Bandwidth limits 

Different mail clients use IMAP in different ways, and some clients may exceed G Suite bandwidth limits. If you frequently reach the IMAP bandwidth or simultaneous connection limits on your Mac, try switching to another IMAP client, such as Thunderbird.

 

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Synchronizing mail

POP3

With POP3, your users can work entirely from their desktop client (such as Mail).

Important: If you set up POP3, folders in a user's desktop client are not preserved as labels in Gmail. Also, existing labels in Gmail are not preserved as folders in the desktop client.

Setup

  1. Verify that POP is enabled for your user's Gmail account.
  2. Configure the user's desktop mail client to retrieve mail from Gmail.

IMAP

Use IMAP when you want to maintain folders/labels in Gmail while still working from a desktop client. This is particularly useful for maintaining organization on the go, when a user may not have regular access to their desktop client and but needs to check their email remotely or with a mobile device. For more information, see Get started with IMAP and POP3.

Setup

  1. Verify that IMAP is enabled for your user's G Suite mail account.
  2. Configure the user's desktop client to retrieve mail from Gmail.
Synchronizing calendars

You can see Google Calendar events on your Apple calendar on your Mac, iPhone, or iPad. Learn more

Synchronizing contacts

You can sync your Google Contacts to a phone, tablet, and Apple computer. When you change a contact, that contact will change everywhere. Learn more

Synchronizing mail, contacts, and calendar simultaneously

You can configure mail, contacts, and calendar to sync at the same time using Apple's Mail.

  1. Open Mail.
  2. Select Google and click Continue.
  3. Enter your name, full email address, and password, and click Set Up.
  4. Select the services you'd like to sync, such as Mail, Contacts, or Calendar, and click Done.
Using third-party tools

Third-party tools are also available from G Suite partners and in the G Suite Marketplace.

 

Need more Mac-specific guidance? See Migrate mail using a Mac

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