Users in your organization might need to keep email, calendar, and contact data synchronized while they transition to Google Workspace. There are multiple sync options available depending on your users’ device and source environment.
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Mobile
Android
iOS
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Microsoft Windows
Microsoft Outlook for Windows
Data that's synced |
Using GWSMO:
- Email
- Calendar
- Contacts, including the GAL for Google Workspace users
- Outlook notes
Without using GWSMO:
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Learn how |
For Google Workspace users:
- Google Workspace Sync for Microsoft Outlook (GWSMO)
For all other users:
- Consult your Microsoft documentation on how to add a Gmail account to Outlook for Windows.
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Mail, Calendar, or People apps on Windows
Data that's synced |
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Learn how |
- Consult your Microsoft documentation on how to add an account.
Note: Select the Google option when adding the account.
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Files and folders on Windows
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macOS
Outlook for macOS
Data that's synced |
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Learn how |
- Consult your Microsoft documentation on how to add a Gmail account to Outlook for Mac.
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Apple Mail, Calendar, or Contacts on macOS
Data that's synced |
- Email
- Calendar
- Contacts, including the GAL for Google Workspace users
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Learn how |
- Consult your software's documentation on how to add an account.
Note: Select the Google option when adding the account.
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Files and folders on macOS
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Other email, calendar, and contact options
Mozilla Thunderbird
Data that's synced |
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Learn how |
- Consult your software's documentation on how to add an account.
Note: Select the Google option when adding the account.
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Another email client
Data that's synced |
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Learn how |
- Consult the email client’s documentation on how to set up IMAP to sync your email messages.
- If you’ve turned off IMAP, refer to the following article for details on turning on IMAP access in the Google Admin console: Turn POP and IMAP on and off for users.
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Refer to the following article for details on the correct Gmail IMAP settings: Check Gmail through other email platforms.
Important: Different email clients use IMAP in different ways. Some clients might exceed Gmail bandwidth limits. If you frequently reach the IMAP bandwidth or simultaneous connection limits with one IMAP email client, try switching to another IMAP client, such as Mozilla Thunderbird.
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An email client that doesn't support IMAP
An alternative IMAP email client you’ve developed
Another calendar application
Data that's synced |
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Learn how |
- Consult the calendar application’s documentation on how to set up CalDAV to sync your calendar events.
- Refer to the following article for details on the correct Google CalDAV API settings: CalDAV API Developer's Guide.
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Another contact application
Move all users and data to Google Workspace
If you're interested in permanently moving to Google Workspace, you can use one of our migration products to transfer your email, calendar, and contact data. For details, go to Migrate your organization’s data to Google Workspace or the Google Workspace migration product matrix.
Related topics
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