Sync G Suite data with Mac or Windows

Some users in your organization might need to use their Apple® Mac® or Microsoft® Windows® machine to keep mail, calendar, and contacts up-to-date while they transition to G Suite. 

You can use IMAP or POP to synchronize email data. We recommend that you use IMAP—it's simpler to set up and can be used across multiple devices. You can use IMAP to sync contact and calendar data as well. 

Use IMAP, CardDAV, and CalDAV to sync data

Your users can sync just email. Or, they can sync contacts and calendar data as well using CardDAV and CalDAV.  

Important: Different mail clients use IMAP in different ways. Some clients might exceed G Suite bandwidth limits. If you frequently reach the IMAP bandwidth or simultaneous connection limits on your Mac, try switching to another IMAP client, such as Mozilla® Thunderbird®.

Step 1: Enable IMAP in the Admin console
  1. Sign in to the Google Admin console.
  2. Verify that IMAP is turned on for your users.
  3. Follow the steps in Set up IMAP. 
Step 2: Set up user machines

Mac

Have each user:

  1. Open System Preferences and then Internet Accounts.
  2. Click Add an account.
  3. Enter their G Suite email address and click Next. 
  4. Enter their password and click Next. They might need to enter a 2-Factor Authentication code or perform other sign-in requirements.
  5. Select the services they want to synchronize (mail, contacts, and calendars) and click Done. 

Windows 10

Have each user:

  1. Open Settings and then Accounts and then Email & app accounts.
  2. Click Add an account and then Google.

    Note: If your email client doesn't have a Google option, see Read Gmail messages on other email clients using IMAP for other set up options.

  3. Enter their G Suite email address and click Next. 
  4. Enter their password and click Next. They might need to enter a 2-Factor Authentication code or perform other sign-in requirements.
  5. Review the permissions and click Allow.
  6. Click Done.

Use POP to sync email

  1. Sign in to the Google Admin console.
  2. Verify that POP is turned on for your users.
  3. Follow the steps in Set up POP. 

Related topics

 

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