Free up or get more storage for your organization

Education customers go to Free up or get more storage for your institution.

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or Free up storage for your work or school account


As a Google Workspace admin, if you are running out of storage in your organization, you can free up storage or explore your options for getting more storage.

Note: It can take up to 24 hours for changes in your organization’s storage to be reflected in the storage management tool.

How to free up storage space

Option 1: Find and message high-storage users

You can find your top storage users with the storage management tool. Email them and ask them to delete large files and emails they don’t need to store in Google Workspace.

Email template to send to high-storage users

Hi,

Your account has been identified as using a large amount of Google storage.

We are enforcing new storage limits in our organization, which will take effect soon [give a date if you have one]. In order to prepare, we need you to review your current storage use and delete any unnecessary files in Drive, Gmail, and Photos.

Please complete the following steps:

  1. Follow the instructions in Free up storage space to decrease your storage use.
  2. If you have larger storage needs due to projects, data sets, film production, etc. please reach out to us so we can explore other Google Cloud storage options.

[Remove if not applicable] Please review our organization's Acceptable Use Policy [Link to your Acceptable Use Policy] and make sure you're storing data in accordance with our policies.

Please complete the steps above as soon as possible.

Thank you,

Your friendly IT team

Option 2: Review storage use in shared drives

You can find the shared drives that use the most storage with the storage management tool. For shared drives that use a lot of your pooled storage:

How to get more Google Workspace storage

To get more storage for your organization, you can upgrade your subscription to one that includes more storage, buy more storage, or buy Google Workspace licenses for users who don’t have them yet.

Option 1: Upgrade edition (recommended)

Compare how much storage each edition offers in this storage comparison chart. Learn more about the offerings in Switch Google Workspace editions.

To see the upgrade paths available to you:

  1. Sign in to your Google Admin console.

    Sign in using an account with super administrator privileges (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Billingand thenGet more services.
  3. (Optional) To find an edition with a specific amount of storage per user, click Filter by features, select an amount, and click Apply.
  4. Click Switch for the edition you’re interested in, and a page opens that compares your current edition and the upgraded edition.
  5. After you find the plan you want, continue through the order flow.

Option 2: Buy more storage

For most Google Workspace editions, you can buy Workspace Additional Storage add-on subscriptions. Each subscription increases your organization’s pooled storage by a certain amount, and you can buy as many subscriptions as you need. For details, see Buy more Google Workspace storage for your organization.

Note: We’ve been working with our customers to transition them to Google Workspace since it launched in 2020. As of June 2022, the G Suite legacy storage add-ons are no longer available to purchase. If you’re a customer with this add-on, we’ll contact you when it’s time to transition your storage to a Workspace offering.

Option 3: Add more users

To add users who don't have licenses yet, purchase more user licenses.

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