Rules log events

Security investigation tool
Supported editions for the Rules log events data source in the investigation tool:
Enterprise Plus, Education Plus, Cloud Identity Premium, Enterprise Standard, Education Standard

As your organization's administrator, you can use the security investigation tool to run searches related to Rules log events, and take action based on search results. From the investigation tool, you can view a record of actions to track your user’s attempts to share sensitive data. For example, you can review events triggered by data loss prevention (DLP) rule violation events. Entries usually appear within an hour of the user action.

Rules log events data also list data types for BeyondCorp Threat and Data Protection.

Your access to the security investigation tool

  • Supported editions for the security investigation tool include Enterprise Plus and Education Plus.
  • Admins with Cloud Identity Premium, Enterprise Standard, and Education Standard can also use the investigation tool for a subset of data sources.
  • Your ability to run a search in the investigation tool depends on your Google edition, your administrative privileges, and the data source. If you're unable to run a search in the investigation tool for a specific data source, you can generally use the audit and investigation page instead.

Run a search for Rules log events

To run a search in the investigation tool, first choose a data source. You then need to choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. On the left of the Admin console Home page, click Securityand thenSecurity centerand thenInvestigation tool.
  3. Click Data source and select Rules log events.
  4. Click Add Condition.
    Tip: You can include one or more conditions in your search or customize your search with nested queries. For details, go to Customize your search with nested queries.
  5. Click Attributeand thenselect an option.
    For a complete list of attributes, go to the Attribute descriptions section below.
  6. Click Containsand thenselect an operator.
  7. Enter a value, or select a value from the drop-down list.
  8. (Optional) To add more search conditions, repeat steps 4–7.
  9. Click Search.
    Search results in the investigation tool are displayed in a table at the bottom of the page.
  10. (Optional) To save your investigation, click SaveSaveand thenenter a title and descriptionand thenclick Save.

Note:

  • In the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
  • If you gave a user a new name, you will not see query results with the user's old name. For example, if you rename OldName@example.com to NewName@example.com, you will not see results for events related to OldName@example.com.

Attribute descriptions

For this data source, you can use the following attributes when searching log event data:

Attribute Description
Actor Email address of the user who performed the action. The value can be Anonymous user if the events are the results of a rescan.
Actor group name Group name of the actor
Actor organizational unit Organizational unit of the actor
Conference ID Conference ID of the meeting that was acted on as part of this rule trigger
Data source The application originating the resource
Date Date and time the event occurred
Detector ID Identifier of a matched detector
Detector name Name of a matched detector that admins defined
Device ID The ID of the device on which the action was triggered. This data type applies to BeyondCorp Threat and Data Protection.
Device type Type of device referred to by the Device ID. This data type applies to BeyondCorp Threat and Data Protection.
Event The logged event action. For DLP rules, the value is Action Complete.
Recipient Those who received the shared resource
Recipient omitted count Number of resource recipients omitted due to exceeding the limit
Resource ID The object modified. For DLP, a Drive document.
Resource owner User that owns the resource that was scanned and had an action applied to it
Resource title The title of the resource that was modified. For DLP, a document title.
Resource type For DLP, the resource is Document
Rule ID ID of the rule that triggered
Rule name Rule name provided by the admin when they created the rule
Rule type DLP is the value for DLP rules
Scan type Values are Drive continuous scan (when a rule change occurs) or Online scan (occurring as a document is changing)
Severity The severity assigned to the rule when it was triggered
Suppressed action Actions configured on the rule, but suppressed. An action is suppressed if a higher priority action occurs at the same time and is triggered.
Trigger Activity that led to a rule being triggered
Triggered action Lists the action taken. This is blank if an audit-only rule was triggered.
Trigger client IP IP address of the actor that triggered the action
Triggering user email Email address of actor that triggered the action

Take action based on search results

After you run a search in the investigation tool, you can act on your search results. For example, you can run a search based on Gmail log events, and then use the investigation tool to delete specific messages, send messages to quarantine, or send messages to users' inboxes. For more details about actions in the investigation tool, go to Take action based on search results.

Create activity rules & set up alerts

To help prevent, detect, and remediate security issues efficiently, you can automate actions in the investigation tool and set up alerts by creating activity rules. To set up a rule, set up conditions for the rule, and then specify what actions to perform when the conditions are met. For details and instructions, go to Create and manage activity rules.

Manage your investigations

View your list of investigations

To view a list of the investigations that you own and that were shared with you, click View investigations"". The investigation list includes the names, descriptions, and owners of the investigations, and the date last modified. 

From this list, you can take action on any investigations that you own—for example, to delete an investigation. Check the box for an investigation, and then click Actions.

Note: Directly above your list of investigations, under Quick access, you can view recently saved investigations.

Configure settings for your investigations

As a super administrator, click Settings"" to :

  • Change the time zone for your investigations. The time zone applies to search conditions and results.
  • Turn on or off Require reviewer. For more details, go to Require reviewers for bulk actions.
  • Turn on or off View content. This setting allows admins with the appropriate privileges to view content.
  • Turn on or off Enable action justification.

For instructions and details, go to Configure settings for your investigations.

Manage columns in your search results

You can control which data columns appear in your search results. 

  1. At the top-right of the search results table, click Manage columns"".
  2. (Optional) To remove current columns, click Remove item"".
  3. (Optional) To add columns, next to Add new column, click the Down arrow""and select the data column.
    Repeat as needed.
  4. (Optional) To change the order of the columns, drag the column name.
  5. Click Save.
Export data from search results

You can export search results in the investigation tool to Google Sheets or to a CSV file. For instructions, see Export search results.

Share, delete, and duplicate investigations

To save your search criteria or share it with others, you can create and save an investigation, and then share, duplicate, or delete it.

For details, go to Save, share, delete, and duplicate investigations.

When and how long is data available?

For more information about data sources, go to Data retention and lag times.

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