Automatically add events to calendars

Supported editions for this feature: Frontline Starter and Frontline Standard; Business Starter, Business Standard, and Business Plus; Enterprise Standard and Enterprise Plus; Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; Essentials, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofits.  Compare your edition

You can set the default for which events appear on users' primary calendars. By setting their own default, users can override the organization’s default setting.

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  AppsGoogle WorkspaceCalendar.
3. Click Advanced settings.
4. To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
5. Choose an option to determine which events get added automatically:
   • Invitations from everyone—All events appear on user calendars. 
   • Invitations from known senders—These are invitations from someone that is in the user's domain or contact list or that they've interacted with. Users get invitations from unknown senders only through email.
   • Invitations users have responded to via email—Users get their invitations by email. Events go on the user’s calendar after they respond to invitations. 
6. Click Save. If you configured an organizational unit or group, you might be able to either Inherit or Override a parent organizational unit, or Unset a group.

The default that you set applies only to future invitations. Changes don’t affect events that are already on the user's calendar. Users might see a pop-up every time you change this setting. 

Changes affect new and existing users

Any changes you make to Advanced SettingsAdd invitations to Calendar in the Admin console override the default settings that new and existing users apply to their primary calendars in your organization. When new and existing users change their own settings to another value, the setting they choose takes effect for future events.

Changes can take up to 24 hours but typically happen more quickly. Learn more