Manage AppSheet licenses

Before people in your organization can share Google AppSheet apps, they need a license for AppSheet Core or Enterprise Plus. AppSheet licensing is user-based.

About AppSheet licenses

If you have a Google Workspace edition that includes AppSheet Core, you and other users in your organization automatically have access to an AppSheet Core license. 

If your organization has a Google Workspace edition that doesn’t include AppSheet licenses, you can buy an AppSheet Core or Enterprise Plus add-on subscription and assign licenses to users in the Google Admin console. Or you can buy an AppSheet User Pass subscription, which gives you a pool of licenses that are available to eligible users as needed. For details, go to Allow app access with AppSheet User Pass licenses (later on this page).

You can also buy any AppSheet add-on subscription if you have users without a license to your Workspace subscription, for example, Cloud Identity users.

Assign AppSheet Core or AppSheet Enterprise Plus licenses

For AppSheet Core and AppSheet Enterprise Plus, you can assign licenses to all users in your organization or to individual users or organizational units.

When you add new users to the organizational unit, they aren’t automatically assigned AppSheet Core or AppSheet Enterprise Plus licenses.

Assigning licenses to an organization only gives users in that organization a license. Users in sub-organizations aren’t assigned a license. You can also automatically assign licenses to new users in your organization.

It may take up to 24 hours for the AppSheet service to reflect assigned licenses.

Assign licenses to individual users

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Directory > Users.
3. Check the box next to each user you want to assign a license.
4. At the top, click More Assign licenses, and select AppSheet (Core) or AppSheet Enterprise Plus.
5. Click Assign.

Assign licenses to all users in a spreadsheet

If you’re assigning licenses to a lot of users, you can create a CSV file with the users.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Directory > Users.
3. At the top, click Bulk update users.
4. Click Download User Info in CSV File.
5. Edit the file for each user you want to assign a license. Add the SKU ID for AppSheet (Core) or AppSheet Enterprise Plus in the New Licenses column. Learn more
6. Click Attach CSV File and select the CSV file you updated.
7. Click Upload.

Assign licenses to all users in an organizational unit

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Directory > Users.
3. At the left, click Users from selected organizational units and select the organizational unit. You can search for an organization in the search field.
4. To select all users in the organization, check the box next to Name.
5. At the top, click More Assign licenses, and select AppSheet (Core) or AppSheet Enterprise Plus.
6. Click Assign.

Allow app access with AppSheet User Pass licenses

With AppSheet User Pass licenses, you can let users who don’t have an AppSheet license access your organization’s AppSheet Core or AppSheet Enterprise Plus app. You can also grant access to users who have AppSheet Core but need the extra features in AppSheet Enterprise Plus.

You purchase User Pass licenses for your organization as a pool, rather than assigning them to individual users in the Admin console. For details, go to Allow app access as needed with AppSheet User Pass.

View the users who have AppSheet licenses

The list of users with AppSheet licenses might not include licenses purchased offline.

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Directory > Users.
3. Click Add a filterAssigned licenseAppSheet (Core) or AppSheet Enterprise Plus.

Remove licenses from individual users or organizational units

1. Sign in with an administrator account to the Google Admin console.

   If you aren’t using an administrator account, you can’t access the Admin console.

2. Go to Menu  Directory > Users.
3. To remove AppSheet licenses from individual users:
   1. Check the box next to each user.
   2. At the top, click MoreRemove licenses.
   3. Select AppSheet (Core) or AppSheet Enterprise Plus.
   4. Click Remove.
4. If you want to remove AppSheet licenses from all users in an organizational unit:
   1. At the left, click Users from select organizational units and select the organizational unit.
   2. At the top, click MoreRemove licenses.
   3. Select AppSheet (Core) or AppSheet Enterprise Plus.
   4. Click Remove.

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Need help building AppSheet apps? Go to the AppSheet Help Center.