Google Workspace for Education storage policy changes

1. Read about changes to the storage policy

G Suite for Education is now Google Workspace for Education. Learn more

We recently announced a new storage model, which provides schools and universities with a baseline of 100 TB of pooled storage shared across all users. The new model provides enough storage for over 100 million documents, 8 million presentations, or 400,000 hours of video. This policy will go into effect across all Google Workspace for Education editions for existing customers in July 2022 and will be effective for new customers signing up in 2022. For details, see the blog announcement.

How do I know if my organization is impacted?

Many customers are using Google Workspace for Education Fundamentals (formerly G Suite for Education), which already comes with 100 TB of free storage for your domain.

To review how much storage you’re using:

  1. Go to the article View Apps reports for your organization.
  2. Follow the steps on how to go to the Accounts reportand thenTotal storage used.

Storage FAQ

What does “pooled storage” mean?

Pooled storage is shared storage across all of your users for everything in their accounts, including but not limited to files from Google Drive, Gmail, and Google Photos. For details, go to How Google Workspace storage works.

When will Google be enforcing this new storage policy?

This policy will go into effect across all Google Workspace for Education editions for existing customers in July 2022 and will be effective for new customers signing up in 2022. However, to help you manage this change, we will launch new settings to help you see and manage your organization’s storage usage.

We are committed that users in legitimate educational institutions don’t lose access to critical services, like email, accidentally due to storage limits.  The tools we are providing will help you plan for and address any storage needs and we will provide alerts to organizations who are nearing their storage limits.

What do I do if I need more storage?

Institutions with greater than 20,000 students, faculty, and staff or 20,000 monthly active users that follow our Terms of Service and Acceptable Use Policy will be provided with additional storage. This process will roll out by the end of 2021.

Organizations that still need additional storage can gain additional storage through Education Plus and the Teaching and Learning Upgrade. When the additional editions become available, you will have the option to upgrade. Compare editions.

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