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Resource naming recommendations

To make it easy for your users to quickly recognize the rooms and resources they've booked, Google suggests you follow a resource naming convention. If you create resources after Oct 17, 2017, a long resource name will be automatically generated for you in this recommended format when you add structured information (such as building name, capacity, and equipment) to your resources. 

Conference room resources

One suggested format for a conference room is:

[city abbrev]-[building]-[floor] [room name] ([room capacity]) [Audio and video features]

Example:

NYC-14-12-Boardroom (15) VC

This conference room is in New York city in building 14, on floor 12. The room's name is Boardroom. It holds 15 people and has video conferencing equipment.

Other resources

To distinguish all other types of resources from conference rooms, we suggest the following format. For example:

[(resource type)]-[city abbrev]-[building]-[floor or location]-[Audio and video features]

This format means that all non-room resources will start with '(' so they won't be mixed in with the conference rooms. Ideally, all non-room resources will be at the bottom of the resource picker list.

Examples:

(Guest Office)-Tokyo-44-2-245C

This guest office in Tokyo is in building 44 on the second floor. It is office number 245, and, of all of the desks in this office, this guest is specifically reserving desk 'C'.

(Bike)-London-43-Lobby-Bike-1

This bicycle is in London at building 43's lobby. This is 'Bike 1' (rather than 'Bike 2' or 'Bike 3').

(Vehicle)-LA-Prius-Main-North-4

This vehicle is in Los Angeles. It is a Prius parked at the Main building in the North parking lot in parking space 4.

(Camera)-Paris-Lobby-Camcorder-HD-2+tripod+batteries

This camera is kept in the Paris office's lobby. It is the high definition camcorder, camera number '2'. It includes a tripod and batteries.

Resource hierarchies

The resource hierarchy depends on whether your resources have been assigned to buildings (after Oct 17, 2017).

For all resources that are not assigned to buildings:

Resources use the character '-' as a level separator. A resource hierarchy is automatically created whenever more than 10 resources with a '-' are added. If there are more than 100 resources in a header group, then the group is split into sub-headers. All resources without sub-headers will be listed in the main header group.

For resources that are assigned to buildings:

Each building will have a node in the room and resource picker. All associated resources will appear in this building node.
 

 

Before

Example resource names
CH-ZRHA-FavoriteRoom’1 [Phone, VC]
CH-ZRHA-SecondFavoriteRoom’1 [Phone, VC]
US-SFO-RoominSFO’2 [Phone, VC]

After

Example of new auto-generated names:
ZRH-OfficeA-1-FavoriteRoom (4) [Phone, VC]
ZRH-OfficeA-1-SecondFavoriteRoom (2) [Phone, VC]
SFO-OfficeB-RoominSFO (2) [Phone, VC]

Where buildings are ZRH-OfficeA and SFO-OfficeB

Nodes

 

 

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