Resource naming conventions
Most resources are conference rooms, and most people care primarily about rooms. You'll therefore want rooms to be the most prominent, easy-to-find resource. If you use these conventions when you create resources, or something similar, your users will see a streamlined presentation of conference rooms when scheduling an event. The appropriate conference room will be easy for your users to find, as the location is clearly specified and conference rooms in one location can be grouped together in resource hierarchies.Conference room resources
One suggested format for a conference room is:
[city abbrev]-[building]-[floor]-[room name]-([room capacity])-[optional, other information]
NYC-14-12-Boardroom-15-VCThis conference room is in New York city in building 14, on floor 12. The room's name is Boardroom. It holds 15 people and has video conferencing equipment.
It's a good idea to use a special format that distinguishes all other types of resources from conference rooms. For example:
[(resource type)]-[city abbrev]-[building]-[floor or location]-[optional resource-specific information]
This format means that all non-room resources will start with '(' so they won't be mixed in with the conference rooms. Ideally, all non-room resources will be at the bottom of the resource picker list.
(Guest Office)-Tokyo-44-2-245CThis guest office in Tokyo is in building 44 on the second floor. It is office number 245, and, of all of the desks in this office, this guest is specifically reserving desk 'C'.
(Bike)-London-43-Lobby-Bike-1This bicycle is in London at building 43's lobby. This is 'Bike 1' (rather than 'Bike 2' or 'Bike 3').
(Vehicle)-LA-Prius-Main-North-4This vehicle is in Los Angeles. It is a Prius parked at the Main building in the North parking lot in parking space 4.
(Camera)-Paris-Lobby-Camcorder-HD-2+tripod+batteriesThis camera is kept in the Paris office's lobby. It is the high definition camcorder, camera number '2'. It includes a tripod and batteries.
Resources use the character '-' as a level separator. A resource hierarchy is automatically created whenever 10 or more resources with a '-' are added.
For example, if you name resources with the format [building]-[resource name], and you have at least 10 resources, a user might see this when adding a resource to an event:
In the example above, note that there are only 8 resources under Bldg3. The hierarchy was created because there are 10 or more resources with levels in total—in this case, some of the resources are found under Bldg1 and Bldg2.