Resource naming recommendations for Google Calendar

To make it easy for Google Calendar users to recognize rooms and resources, we suggest using a resource naming convention. For example, you can add structured information, such as building name, capacity, and equipment, to each resource.

Conference room resources

One suggested format for a conference room is:

[city abbrev]-[building]-[floor] [room name] ([room capacity]) [Audio and video features]


NYC-14-12-Boardroom (15) VC

This conference room is in New York city in building 14, on floor 12. The room's name is Boardroom. It holds 15 people and has video conferencing equipment.

Other resources

To distinguish all other types of resources from conference rooms, we suggest the following format:

[(resource type)]-[city abbrev]-[building]-[floor or location]-[Audio and video features]

In this format, all non-room resources start with ' ( ' so they won't be mixed in with the conference rooms. Ideally, all non-room resources appear at the bottom of the resource list.

Examples of non-room resources Description

(Guest Office)-Tokyo-44-2-245C

This guest office in Tokyo is in building 44 on the second floor. It's office number 245 and desk 'C'.
(Bike)-London-43-Lobby-Bike-1 This bicycle is in London at building 43's lobby. This is 'Bike 1' (rather than 'Bike 2' or 'Bike 3').
(Vehicle)-LA-Prius-Main-North-4 This vehicle is in Los Angeles. It's a Prius parked at the Main building in the North parking lot in parking space 4.
(Camera)-Paris-Lobby-Camcorder-HD-2+tripod+batteries This camera is kept in the Paris office's lobby. It's a high definition camcorder, camera number '2'. It includes a tripod and batteries.

Resource display and hierarchies

The way resources appear on the Rooms list depends on whether they're assigned to buildings:

  • Resources not assigned to buildings: Resources use the character '-' as a level separator. A resource hierarchy is automatically created whenever more than 10 resources with a '-' are added. If there are more than 100 resources in a header group, then the group is split into subheaders. All resources without subheaders are listed in the main header group.
  • Resources assigned to buildings: Buildings are listed as expandable sections. When you expand a building section, you see the resources assigned to that building. 

For example:

Not assigned to buildings  Assigned to buildings ZRH-OfficeA and SFO-OfficeB

Example of resource names: 

  • CH-ZRHA-FavoriteRoom’1 [Phone, VC]
  • CH-ZRHA-SecondFavoriteRoom’1 [Phone, VC]
  • US-SFO-RoominSFO’2 [Phone, VC]

Example of autogenerated names:

  • ZRH-OfficeA-1-FavoriteRoom (4) [Phone, VC]
  • ZRH-OfficeA-1-SecondFavoriteRoom (2) [Phone, VC]
  • SFO-OfficeB-RoominSFO (2) [Phone, VC]

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