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Add a calendar resource

If you have the legacy free edition of Google Apps, upgrade to G Suite to get this feature.

In addition to scheduling events in Google Calendar, G Suite users in your organization can book other resources that people share. The most common resource is a meeting room. Other resources might include projectors, company cars, guest offices, recreation equipment, or anything else people might schedule a time to use.

To manage calendar resources, you need to have an administrator role with calendar resource privileges assigned for your account. The Services Admin pre-built role already has the calendar resource privileges assigned, so you can use that role or create a custom role for a Calendar resource administrator. See Assign administrator roles to a user or Create custom administrator roles for instructions.

Step 1: Add a resource users can schedule on their calendars

As a G Suite administrator, add a resource in your Admin console:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console dashboard, go to Appsand thenG Suiteand thenCalendar.
  3. Click Resources.
  4. Click Create a new resource.
  5. Click Save Changes. It may take up to 1 hour for users to see changes in resources.

Step 2: Manage and share the resource

After you add a resource, you should:

  1. Add the resource to your own My Calendars list so you can manage it.
  2. Share the resource with your users so they see it in their calendars.
  3. Test scheduling your resource. It can take up to 24 hours before users can schedule a new resource.
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