Most users with a work or school Google Account have access to Gemini Apps. Feature availability and how your data is handled depends on your Workspace license.
In the help center, you will find important notifications and tips about info that differs depending on whether work or school users have access to Gemini Advanced or Gemini Apps with enterprise-grade data protections.
Access & requirements for work or school users
All users in a Google Workspace for Education domain can use Gemini Apps with enterprise-grade data protections. Users with a Gemini for Google Workspace license can use Gemini Advanced.
Compare instead: Gemini Apps for users with a work Google Account
| Users with Gemini Advanced |
Users without Gemini Advanced |
|
|---|---|---|
| User Requirements | ||
| Plan or license requirement | Gemini for Google Workspace user license |
|
| Age requirement | 18 or over | 13 (or the applicable age in your country) or over |
| Access to Gemini Apps | ||
| Gemini web app | Yes | Yes |
| Gemini mobile apps | Yes (Learn more about using the mobile app) | Yes (Learn more about using the mobile app) |
| Model access | Current model for Gemini Advanced | Current model available for Gemini Apps |
| Gemini Advanced features | Yes | No |
| Connect to apps | Yes (Learn more about available apps) | |
| Supported countries & languages |
Gemini web app:
Gemini mobile app:
|
Gemini web app:
Gemini mobile app:
|
| Terms of Service & data handling | ||
| Use terms of service | Google Workspace for Education Terms | |
| Data protections & how your data may be used |
|
|
Tip: If you’re a Google Workspace administrator, learn how to enable access to Gemini Apps and Gemini Advanced for Workspace users.
How to check what type of Gemini Apps access you have
Gemini Advanced is only available with certain Google Workspace licenses. To check if you have access to Gemini Advanced with your work or school account:
- Go to gemini.google.com.
- Make sure you’re signed into your work or school account.
- On the homepage, check the upper left.
- If you find the Gemini logo, without Advanced mentioned, you don't have access to Gemini Advanced.
- If you find the Gemini Advanced logo, you have access to Gemini Advanced.
Tip: If you don’t have access to Gemini Advanced, your Google Workspace administrator needs to upgrade your license to get access.
Use the Gemini mobile app with a work or school Google Account
Activity for users with a work or school Google Account
Manage & delete Gemini Apps activity
For users with a work or school Google Account and access to Gemini Apps, Gemini Apps Activity is on and can’t be turned off and you can’t delete your Gemini Apps activity.
- Your Gemini Apps Activity includes activity from the Gemini web app and the mobile app. When you delete your chats with Gemini inside a Workspace app, this does not delete any information that is saved to your Gemini Apps Activity.
-
Currently, if you use the Gemini web app or mobile app with your work or school account, your Gemini Apps Activity is turned on and your conversation history is retained for 18 months.
Important: For work users who have access to Gemini Apps as an additional service, while Gemini Apps Activity is on, Google collects your Gemini Apps conversations and other information you provide to improve and develop Google products and services and machine-learning technologies. Learn more.
Find your Gemini Apps activity
- On your computer, go to gemini.google.com.
- Click Activity
.
- You can also go to myactivity.google.com/product/gemini.