Tips for media & entertainment

Google Workspace productivity guide

Create & manage digital assets

Want an easy way to securely store and access your digital assets? Save work files and folders in Google Drive or shared drives and share them instantly with external ad agencies and vendors. When someone incorporates feedback and approvals, Drive shows you what files have changed. Even better, you and your clients can securely access the latest files remotely on any device.

Customer story

BMJ

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Get feedback on new products

Looking for an innovative way to capture customer feedback about new product promotions? Start a poll in Google Forms so customers can vote for their favorite products. Share your findings in a Google Slides presentation.

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Create branded websites

Need to deliver timely information to clients and partners? Target specific clients with branded files, documents, and schedules that are securely stored and shared in Drive or shared drives. Then, embed that information in a Google Sites website and share it with your clients.

Customer story

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Manage media operations

Streamline your media business processes by transferring your production operations and administration tasks online. With Forms, you can create simple and appealing electronic forms to manage launches, marketing events, time-off requests, acknowledgements of company policies, and more. Then, access and update these forms easily from any device.

Customer story

Journal Communications

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Track schedules & tasks

Tracking tasks and schedules across multiple locations and hundreds of employees is time-consuming. Use Google Sheets and Google Calendar to create a dynamic schedule—plan and distribute tasks, track their completion, manage exceptions, and more. Need feedback on a task or schedule? Employees can instantly add comments and update their schedule in Sheets.

Customer story

Fairfax NZ

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Improve supplier collaboration

Need better tools to develop and launch your products? Use Drive or shared drives to collaborate and securely share product designs, quality guidelines, key performance indicators, and mock-ups. Manage activities with a shared task list in Sheets, or a shared team Calendar. Hold live video meetings with your suppliers in Google Meet to improve communications and reduce cycle time. Let Gemini in Meet take notes for you so you can focus on the meeting.

Customer story

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Share a file from Drive

On your computer, go to Google Drive, Docs, Sheets, Slides, or Vids.
Double-click or right-click the file you want to share.
Click Share .
Enter a recipient.
Click Send .

Share a file from shared drives

Files in a shared drive are automatically shared with members of the shared drive. If sharing isn’t restricted, members of the shared drive can share a file or folder with people who aren’t members.

If you're sharing a folder or a link, learn about permissions on files and folders:

The process to share a file or folder from a shared drive works the same as sharing from Drive.

Use a task list in Sheets

In Google Drive, click NewGoogle SheetsBlank spreadsheet.
Click Untitled spreadsheet and enter a title for your project plan.
Add columns. For example, you might add columns for tasks, task owners, due dates, status, and comments.
Add content to track the tasks in your project.

Create a team calendar

Important: You can only create new calendars from a browser. After you create a calendar, you can find it on your browser and in the Calendar app.

On your computer, open Google Calendar.
On the left, next to "Other calendars," click Add other calendars Create new calendar.
Add a name and description for your calendar.
Click Create calendar.

Create a form

Go to forms.google.com.
Click Blank form .
Name your untitled form.

Start a video meeting

Go to Google Meet.
Click New Meeting.
Select an option:
- Create a meeting for later:
  - To share the meeting details for a future meeting, copy the meeting link and share with participants.
  - To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field click Join.
- Start an instant meeting: Create a new meeting and join the meeting directly.
- Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.

Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.

Use "take notes for me"

You can use this feature only if your organization supports it. For help, contact your administrator.

On a computer, open Google Meet.
Select a meeting.
At the top, click Take notes with Gemini .
Click Start taking notes.
- Meeting notes are added to a new doc and shared with people on the calendar invite that are within your organization.
- Manually refresh Summary so far.
- Stop and restart taking notes: All meeting participants internal to the organization can stop taking notes at any time. You can ensure that any confidential or sensitive discussions aren't part of the meeting summary.
- When host controls are enabled for the meeting, only the host and co-hosts can start and stop taking notes.

Get started with Google Meet

Recruit & onboard candidates

Want to shorten and simplify your recruiting and onboarding process? Get interested candidates to submit their applications with Forms, then use Meet to conduct virtual interviews from anywhere in the world. Create a Sites website with new employee checklists and onboarding tasks to get employees up to speed quickly.

Customer story

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Train your employees anytime, anywhere

Need to train media professionals across many locations, shifts, and products? Create a self-service training portal and store all your videos, campaigns, promotions, policies, and safety procedures in Drive or shared drives. Then, embed these stored files in a Sites training website. Save time and travel costs by conducting a virtual training class across the globe with Meet. You can record a video meeting to make it available later, or you can create training classes in Vids. By granting Vids access to your training portal files, you can automatically incorporate relevant content into your videos.

Customer story

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Add files to Drive

If you're using the latest Chrome browser or Mozilla Firefox, you can drag files or folders from your computer into a Drive folder. Or, you can click NewFile upload or Folder upload and choose the file or folder you want to upload.

Add files to a shared drive

Requires at least Contributor access

On your computer, go to drive.google.com.
At the left, click Shared drives and double-click one of your shared drives.
At the top left, click New.
Click the type of file or folder you want to create or upload from your computer.

Any files you add are owned by the team. If you leave the shared drive, your files remain.

Embed a file on your site

On a computer, open a site in new Google Sites.
At the right, click Insert.
At the bottom of the menu, select the type of file you want to add, e.g. Docs, Slides, Sheets, Forms, or Charts.
Choose a file Insert.
To publish your changes, at the top right, click Publish.

Start & stop a recording

On your computer, in Google Meet, click Start or Join.
At the bottom right, click Activities Recording.
- To record the meeting captions, select a language.
- In some cases, if the recording is played on Google Drive, the recording file might be ready a few hours before the captions are available.
Click Start recording.
In the pop-up screen, click Start.
Wait for the recording to start. Participants get a notification when the recording starts or stops.
- Meetings can only be recorded for a total of 8 hours, then the recording stops automatically.
To stop a recording, click Activities Recording Stop recording.
In the pop-up screen, click Stop recording.
- Tip: The recording stops automatically when everyone leaves the meeting.

An email with the recording link is sent to the meeting organizer and the person who started the recording.

The recording is saved to the meeting organizer’s My Drive > Meet Recordings folder.

For meetings created through:

Google Calendar: The meeting organizer is the person who creates the meeting event on Google Calendar.
The Google Meet homepage or another product such as Gmail: The meeting organizer is the person who launches the meeting or generates the code.

Create a video with Vids

On your computer, open Google Vids.
Choose an option:
- Help Me Create: Create a video with AI in Google Vids.
- Select a template: Build your video based on a template that you select.
- Start with a recording: Build your video with a video, audio, or screen recording.
- Upload media: Build your video by recording yourself (audio narration or a full video recording), your computer screen, or both.

Get started with Google Vids

Consolidate important corporate data

Keep all internal news, executive blog posts, project schedules, status reports, product documents, online forms, training content, and more in a Sites website and in a shared drive. Now your organization has a single store of important information, that any employee (or just a select group) can access anytime, from any device.

Customer story

Thrillist Media Group

Learn how

Use generative AI at work

If your organization supports it, you can use the artificial intelligence add-on, Google Workspace with Gemini. Use Gemini directly in Google Workspace apps like Docs, Sheets, Slides, Meet, Vids, and Gmail, to help you write, visualize, organize, and connect. You can also use Gemini as a standalone experience at gemini.google.com.

Learn how

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Tips for media & entertainment

On this page

Create & manage digital assets

Customer story

Get feedback on new products

Create branded websites

Customer story

Manage media operations

Customer story

Track schedules & tasks

Customer story

Improve supplier collaboration

Customer story

Recruit & onboard candidates

Customer story

Train your employees anytime, anywhere

Customer story

Consolidate important corporate data

Customer story

Use generative AI at work

Was this helpful?