Export all your organization's data

Looking to export only some of your organization's data? Go to Choose the Workspace data you want to export.

With the Data Export tool, you can export your organization’s data to a Google Cloud Storage archive and download it.

To let your users download their data, allow Google Takeout and refer users to How to download your Google data.

If your organization has FedRAMP Authorization or more than 1000 users, contact Google Workspace support before you use the Data Export tool. The Google Workspace support team does not access or process the data that is exported from the Data Export tool.

Before you begin

Expand all | Collapse all

Requirements

What data is exported?

The Data Export tool exports the same data that’s available with Google Takeout for users. It also exports data that's available only to admins, such as deleted data that's retained by Vault and customer-owned data. Customer-owned data is owned by your organization rather than individual users, such as Gmail messages in admin quarantine.

Calendar data–The following customer-owned data is also included: structured resource booking information.
Chat data–The following customer-owned data is also included: messages and attachments for rooms created by users in your organization.
Chrome data
Classroom data
Cloud Search data –(available for admins only)
Contacts data
Drive data–The following customer-owned data is also included: data in shared drives and shared documents.
Gemini data
Gmail data–The following customer-owned data is also included:
- Messages in the admin quarantine
- Messages in Gmail confidential mode for which the sender and recipient are in the same domain
Groups data–The data of ownerless groups in your organization is also included.
Note: Data created by users in consumer groups is available only to those users.
Keep data
NotebookLM data
Reminders data
Scripts generated by conditional notifications.
Tasks data
Note: Recently deleted Tasks data, including deletion timestamps, is also included.
Vault retained data (available for admins only)–Data in any service that users deleted but that’s subject to Vault holds or retention rules. Requires Vault licenses.
Voice data–The following customer-owned data is also included:
- Number porting orders
- Auto Attendant settings
- Desk phone list
- Tax addresses
- Tax ID
- Phone numbers and phone number assignments
- User license data
- Ring groups
Note: Recently deleted Voice data is also included.

The Data Export tool does not export:

Data for user accounts created within 24 hours before the export starts.
Deleted data, unless that data was retained or held by Google Vault policies.

A full export includes data from users with these account types:

Licensed and active
Suspended by an administrator
Archived
Vault Former Employee
For Chrome exports: Active Google Workspace for Education user

Where is exported data stored?

How long does it take to export data?

Export your users' data

These steps initiate a full export of your organization's data and are available in all Google Workspace editions. For information about more advanced options, see Choose the Workspace data you want to export.

You must be signed in as a super administrator for this task.

Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
Go to Menu Data > Data import & export > Data Export.
Click Set up new export.
In the Name box, enter a name for your export.
In the Scope box, check Export all user data for the entire organization.
In the Service box, leave all services selected.
Skip the Labels box.
In the Date range & type box, choose a date range. Leave the Continuous export box unchecked.
Note: Only organizations with the Assured Controls add-on see the Continuous export box.
In the Destination box, choose Google-provided Cloud bucket.
Important: Depending on your edition, the Destination box may offer the option to export to a Cloud Storage bucket that you own.
Choose the region for the bucket: United States, Europe, or No preference.
Click Start export.
The estimated runtime is calculated, if available for your export. Once complete, the estimated completion time is displayed.

View and download exported data

Once your data export is complete, super admins in your organization will get an email notification with a link to view the archive. You can also access the archive using the Google Admin Console.

Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
Go to Menu Data > Data import & export > Data Export.
The Data export table lists all of your data exports and includes:
- Export names
- Last start and completion dates
- Who each export was set up by
- Export status
- Actions you can take on the exported data
In the Data export table, click the name of the export to open a detailed view.
Under Scope, you can see which users, groups, or organizational units were exported.
Under Status, you can see if the export ran completely or if there were errors:
- Failed: No data was exported
- Errors: Some data is missing from the archive
- Complete: All data was exported
To view the archive, click ActionsView Archive.
If your data export completed with errors, you can run a remediation.

To view and download exported data:

In the Cloud Storage UI, click the root folder. The root folder contains a list of user folders. Each user folder contains a zip file of that user's data.
Note: Some data, such as files in shared drives, is owned by a service account rather than a user. In the export archive, service accounts are named "Resource."
Only individual objects can be downloaded using the Cloud Storage UI. To download a folder or multiple objects at a time, use the gsutil command line tool.
Example:

gsutil -m cp -r \

"gs://[gsutil URI for your takeout bucket]" \

.

Click the zip file to download the user's data.
Unzip the file to review the user's data by product.

Was this helpful?

How can we improve it?

Export all your organization's data

On this page

Before you begin

If you choose a Google-provided bucket

If you choose your own Cloud Storage bucket

Export your users' data

View and download exported data

Related topics

Was this helpful?

Need more help?

Try these next steps:

What is the issue with this selection?

Share additional info or suggestions