Google Apps Migration for Microsoft Outlook® lets individual users migrate their own calendar, contact, and email data from Microsoft® Exchange or from local PST files to a Google Apps account. Administrators can use the command-line version of the utility to migrate data on behalf of a single user.

Note: Only personal contacts are migrated for each user. In order for your Global Address List, including shared contacts, to be available to users, an administrator has to migrate that data first with a utility like Google Apps Directory Sync.

Google Apps Migration for Microsoft Outlook® is available with any edition of Google Apps.

Google Apps for Business / Education customers: Before your users can migrate Microsoft® Exchange and PST data to Google Apps, you need to set the Email Migration API (EMAPI) option in the Google Admin console:

1. Sign in to the Google Admin console.
2. Do one of the following:
   • In the classic Admin console, click Settings > Gmail.
   • In the new Admin console, click Google Apps > Gmail > Users.
     ^{Where is it? Which Admin console do I have?}
3. Scroll to User email upload.
4. Check the box for "Allow users to upload mail using the Email Migration API."
   
   Note: If you're using the free edition of Google Apps, you don't have to do this.

Each user's machine that runs the migration utility needs to have the following minimum configuration:

• Microsoft® Windows: 
  Windows XP (32 bit) SP3 
  Windows Vista (32 bit) SP1 
  Windows Vista (64 bit) SP1 
  Windows 7 (32 and 64 bit)
  
  Regardless of which version of Windows you are using, we recommend that you upgrade to the latest patches for that version.


• Microsoft Outlook 2003® SP3 
  Microsoft Outlook 2007® SP2 (or SP1 with hotfix) 
  Microsoft Outlook 2010® (32 and 64 bit)

Before your users can migrate data, you have to provision accounts for them in Google Apps, as described at create a new user. Each user, including any Google Apps administrators, must also sign in to their Google Apps account at least once, to accept the Google Terms of Service.

In addition to provisioning user accounts in Google Apps, you can also:

• Create nicknames for your users that match aliases they had on your Exchange Server
• Create groups that match the mailing lists on your Exchange Server
• Add domain aliases

Before your users migrate their data, you should migrate your shared contacts to Google Apps so that your users have immediate access to your full address list.

For information about migrating contacts, see:

• Google Apps for Business and Education Technical Transition Guide
• Google Apps Directory Sync Administration Guide

After you have configured Google Apps, verified the Windows system requirements on each client machine, provisioned your users in Google Apps, and migrated your shared contacts, your next step is to install Google Apps Migration for Microsoft Outlook® on each user's computer.

You have two options for installation:

• Push an .msi to your users, and let them use the Run Advertised Programs option in the Windows Control Panel. Download the .msi file below (be sure to pick the correct version for your users' version of Outlook). For information on implementing the .msi file, consult your Windows documentation:
  
  Download the GoogleAppsClientMigration.msi:
  • Outlook 2003, 2007, 2010 32-bit edition
  • Outlook 2010 64-bit edition
• Let your users get the utility from the Google Apps Migration for Microsoft Outlook® download page, and complete the installation themselves.

To run the installer:

Double-click OutlookMigrationSetup.exe, then click Run.

The utility is installed in the following location:
C:\Program Files\Google\Google Apps Migration\ClientMigration.exe.

Run only one instance of the utility on a computer, and run only one instance of the utility for each user.

For detailed information about using the utility to perform migrations, see the Google Apps Migration for Microsoft Outlook® Help Center.