As an administrator, you can let your users save a transcript of their Google Meet meetings as a Google Docs file. Transcripts are great for keeping track of who said what without having to take notes during the meeting. They're also helpful for your attendance records because the transcript includes a list of attendees. This feature is on by default, but it's not automatic for each meeting. Someone in the meeting has to start transcription. Transcripts save to the meeting organizer’s Drive after the meeting and take up less Drive space than meeting recordings.
Step 1: Check if transcription is available
Make sure you have a Google Workspace edition that supports transcription. Compare your edition
If you have Business Standard, you can't turn the feature off in the Admin console. Switch Google Workspace editions
Step 2: Make sure Drive & Docs are on
If you allow users to transcribe meetings, they can find the transcripts in the Meet Recordings folder in Google Drive. For users to access transcriptions, they must have the following settings:
- Drive is turned on. For instructions, go to View which apps are turned on for a user, group, or organizational unit. If needed, turn Drive on or off for users. Drive is turned on by default for most organizations.
- They can create new files in Drive. For details, go to Turn Docs creation on or off.
To transcribe and save transcriptions to Drive, both the user and your organization must have enough available storage space. For details, go to Review storage use across your organization.
Step 3: Turn transcription on or off
Before you begin: To apply the setting for certain users, put their accounts in an organizational unit (to set by department) or a configuration group (to set for users across or within departments).
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Apps
Google Workspace
- Click Meet video settings.
- To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
- Click Meeting transcripts and select an option.
- Click Save. If you configured an organizational unit or group, you might be able to either Inherit or Override a parent organizational unit, or Unset a group.
Changes can take up to 24 hours but typically happen more quickly. Learn more
Where to find transcripts
After the transcript is saved, the meeting organizer, meeting hosts, and the person who started transcription get an email with a link to the file. Meeting organizers can also find meeting transcripts in the Meet Recordings folder in Drive. They can usually access transcripts within a few hours of the meeting, but it can take up to 24 hours. To find a transcript, search Drive for "transcript," which is in the file name, for example, Team Sync (2022-9-13 at 10:00 PST) - Transcript.
If the meeting is associated with a Google Calendar event and the meeting takes place during the scheduled time, the transcript is also linked in the Calendar event.
Who can edit a transcript
After the transcript is saved, the meeting organizer, meeting hosts, and the person who started transcription automatically get edit access to the transcription file. If the meeting had fewer than 200 invitees, all invitees also get edit access to the transcript. Anyone with edit access can move, share, or rename the file, just like any other Docs file.
